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Executive Assistant

2 months ago

Reading, Reading, United Kingdom Hays Specialist Recruitment Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Executive Leadership Team. The successful candidate will be responsible for managing the team's schedules, coordinating travel arrangements, and handling confidential correspondence.

Key Responsibilities
  • Administrative Support: Provide administrative support to the Executive Leadership Team, including managing schedules, coordinating travel arrangements, and handling confidential correspondence.
  • Communication: Serve as the primary point of contact for the Executive Leadership Team, handling all forms of correspondence, including emails, phone calls, and in-person meetings.
  • Diary Management: Manage the Executive Leadership Team's diaries, ensuring that all meetings, appointments, and travel arrangements are coordinated efficiently.
  • Financial Management: Assist with financial tasks, including monitoring budgets, setting up purchase orders, and processing expense requisitions.
  • Document Management: Create and maintain organized and accessible documents, reports, and presentations, ensuring that all necessary information is readily available.
  • Meeting Support: Organize and attend meetings, taking notes and producing minutes or action points as required.
  • Research and Analysis: Conduct research and analysis to support strategic programs and key projects, providing data-driven insights to inform decision-making.
  • Intranet Management: Maintain up-to-date and accessible information on the intranet, supporting staff understanding of the directorate's key contacts, planned work, and progress.
  • Team Support: Provide administrative support to other Executive and Personal Assistants, as well as mentor and support administrative staff across the directorate.
Requirements

To be successful in this role, you will need:

  • Excellent Communication Skills: Strong written and verbal communication skills, with the ability to communicate effectively with senior leaders and other stakeholders.
  • Administrative Experience: Proven experience in an administrative role, with a strong understanding of diary management, financial management, and document management.
  • Organizational Skills: Excellent organizational skills, with the ability to prioritize tasks, manage multiple projects, and meet deadlines.
  • Confidentiality: The ability to maintain confidentiality and handle sensitive information with discretion.
  • Technical Skills: Proficiency in Microsoft Office, with experience in using other software applications as required.