Facilities Coordinator

4 hours ago

Slough, United Kingdom Macro Group Full time
Job Title: Facilities Administrator

We are seeking a highly organized and detail-oriented Facilities Administrator to join our team at Macro Group.

About the Role

This part-time position involves providing administrative support to our Facilities Management team, ensuring the smooth operation of our facilities.

Main Responsibilities
  • Provide administrative support to the FM team, including coordinating routine maintenance and managing facility budgets.
  • Keep security records up-to-date and generate monthly access control reports.
  • Manage parking permits, car logs, and visitor hosting.
  • Create and issue access passes, business cards, and ID cards.
  • Manage CCTV systems and assist in security and H&S audits.
  • Conduct cleaning audits on UK sites, including site visits, and maintain the main kitchen area.
  • Order and stock check kitchen and cleaning consumables for all UK sites.
  • Support the team on contract, lunch, holiday, and sickness cover for reception and post room duties.
  • Assist in raising purchase orders and onsite contractors.
  • Manage and complete DSE assessments and maintain COSHH and datasheet records.
  • Support admin tasks, record keeping, archiving, and team folders.
  • Assist during events, catering, and setup, and provide AV audio visual support.
  • Complete required ongoing training courses and provide regional support for invoicing and PO processing.
  • Cover the workplace coordinator when required.
Requirements
  • Previous experience in an administrative role.
  • Able to work as part of a team or as an individual in varying environments.
  • Good level of IT literacy around Word, Excel, and PowerPoint.
  • Good organization skills.

Macro Group is an inclusive employer and welcomes interest from a diverse range of candidates. If you feel you do not meet all the criteria, please apply as you may still be suitable for this role or another role within our organization.

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