Financial Operations Manager

3 days ago

Newport, Newport, United Kingdom Sanderson Recruitment Full time
Job Description

**Financial Operations Manager**

We are seeking an experienced Financial Operations Manager to join our client's team at Sanderson Recruitment. As a key member of the finance department, you will be responsible for managing the company's financial systems and processes, ensuring smooth day-to-day operations.

Key Responsibilities
  • Manage the day-to-day running of financial systems and processes, working closely with all departments.
  • Build strong relationships with internal staff, suppliers, subcontractors, and clients.
  • Oversee the full financial cycle, providing key financial information to assist with tendering, setting up accounts, monitoring PO numbers, invoicing, and payment.
  • Report directly to the Chief Financial Officer (CFO), receiving strategic guidance and support from external accountants.
  • Manage daily finance functions and identify the need for additional resources as the company grows, training and managing a finance team.
Financial Reporting
  • Liaise with internal departments to create invoice expectations for clients and subcontractors.
  • Ensure all invoices/payments are fully reconciled on Xero daily for real-time reporting to the CFO.
  • Analyse current expenditure and provide key information for budget setting.
  • Produce cost reports for R&D claims.
  • Monitor client accounts to ensure invoicing is within issued PO numbers.
  • Assist the CFO with financial presentations at monthly board meetings.
  • Provide ad-hoc financial reports for tendering.
Payroll
  • Run monthly payroll for 30 permanent, salaried staff, including HMRC, PAYE submissions and reporting.
  • Issue payslips and handle payroll queries.
  • Calculate and issue P11Ds, P60s, and P45s with relevant HMRC submissions.
  • Administer sick pay and approve expense claims in line with the company expenses policy.
Sales Ledger
  • Ensure accurate client setup and maintain up-to-date information.
  • Request PO numbers for new orders, track them internally, and resolve issues.
  • Prepare and send monthly invoices.
Credit Control
  • Reconcile client payments on Xero and send payment reminders.
  • Resolve invoicing queries and escalate unresolved issues.
Purchase Ledger
  • Ensure accurate supplier setup and complete necessary documentation.
  • Check supplier invoices for VAT compliance and resolve discrepancies.
  • Post invoices to Xero and ensure correct account application.
VAT
  • Prepare quarterly VAT returns for external accountant approval.
Accounts
  • Work with external accountants to provide necessary information for statutory accounts preparation.

As a Financial Operations Manager at Sanderson Recruitment, you will play a pivotal role in driving the company's financial success. If you are an experienced finance professional looking for a new challenge, please apply for this exciting opportunity.

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