HR Administrative Support Professional

5 days ago


London, Greater London, United Kingdom White Cube Full time
Job Details: HR Administrator

The White Cube is seeking a skilled HR Administrative Support Professional to provide proactive and efficient support spanning all aspects of the employee lifecycle. Estimated salary for this role in London is £25,000 - £30,000 per annum.

The ideal candidate will have previous experience of administration within a global HR Team and be proficient in computer typing skills (MS Office). Hands-on experience with an HRIS or HRMS would be advantageous.

This role involves assisting with day-to-day operations, maintaining employee records, managing shared HR inbox, and providing clerical and administrative support to the Human Resource team.

Key Responsibilities
  1. Assisting with day-to-day operations of the HR functions and duties.
  2. Maintain all employee records, ensuring all relevant systems are up to date in line with any changes.
  3. Management of shared HR inbox, escalating issues to relevant team members when necessary, and ensuring all queries are dealt with in a timely manner.
  4. Providing clerical and administrative support to the Human Resource team.
  5. Process documentation and prepare reports relating to personnel activities (including staffing, recruitment, training, grievances, performance evaluations etc.).
  6. Assist in the coordination and running of HR projects, meetings and training sessions, including the organisation of any materials or provisions prior to meetings and training sessions, as well as collating any feedback post sessions.
  7. Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.).
  8. Coordinate communication with candidates and schedule interviews.
  9. Support onboarding of new joiners, providing contracts, letters and ensuring we are compliant with all right to work documentation.
  10. Draft and issuance of employee resignation letters, confirming outstanding annual leave and last working day in conjunction with the HR Business Partner.
  11. Assist with the planning and delivery of recruitment campaigns including job posting, interview scheduling and liaising with hiring managers.
  12. Manage invoicing for all external training providers.


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