Fleet Coordinator

2 months ago

Basingstoke, Hampshire, United Kingdom The AA Full time
About The AA

The AA is a leading provider of roadside assistance and related services in the UK. With a rich history and a strong reputation, we offer a range of services to millions of customers, including roadside assistance, insurance, and driving lessons.

Job Summary

We are seeking a highly organized and detail-oriented Fleet Coordinator to join our team. As a Fleet Coordinator, you will be responsible for efficiently managing internal and external data to ensure accurate updates across all systems. Your primary focus will be on day-to-day administration and service provision for our vehicle fleet.

Key Responsibilities
  • Vehicle Replacement and Cost Prevention: Collaborate with suppliers to ensure timely vehicle replacements and manage vehicle returns to prevent additional costs.
  • Timely Vehicle Repairs: Support operational teams by coordinating with suppliers for timely vehicle repairs.
  • Purchase Order Management: Handle the Ariba PO process for regular and ad-hoc purchase orders.
  • Invoice Reconciliation and Payment Validation: Reconcile and validate all invoices and ensure payments align with supplier terms.
  • Support Services and Fleet Administration: Provide support services (e.g., fuel cards) and update fleet systems and perform other necessary admin functions.
  • Management Information (MI) Reporting: Generate MI reports for both external suppliers and internal AA departments as needed.
Requirements
  • Fleet and Leasing Experience: Ideally, experience gained from fleet or leasing roles.
  • Company Car Management: Experience with managing company cars (desirable).
  • Stakeholder Collaboration: Experience working across internal stakeholders and external customers and suppliers.
  • Analytical Skills: Excellent numerical skills and the ability to analyze and interpret complex data, translating it into meaningful conclusions.
  • Software Proficiency: Good working knowledge of key software solutions, including Excel, Word, PowerPoint, Project, Visio, Nintex, Microsoft Power Apps, Service Now, and Triaster.
What We Offer
  • Free AA Breakdown Membership: From day one, you'll enjoy free AA breakdown membership, with discounts for family and friends in the first year.
  • Annual Leave: 25 days annual leave plus bank holidays, with the option to buy additional annual leave.
  • Employee Assistance Programme: Dedicated support for you and your family, including a 24/7 remote GP service.
  • Pension Scheme: A pension scheme available up to 7% contribution.
  • EV Discount Scheme: Access to the EV discount scheme.

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