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Fleet Operations Coordinator

1 month ago

Basingstoke, Hampshire, United Kingdom The AA Full time
Fleet Coordinator Role

We are seeking a highly organized and detail-oriented Fleet Coordinator to join our team at The AA. In this role, you will be responsible for efficiently managing internal and external data to ensure accurate updates across all systems.

As a Fleet Coordinator, you will play a critical role in the day-to-day administration and service provision for The AA's vehicle fleet. You will assist both internal and external customers while proactively addressing processes and resolving queries.

Key Responsibilities
  • Vehicle Replacement and Cost Prevention: Liaise with suppliers to ensure timely vehicle replacements and manage vehicle returns to prevent additional costs.
  • Timely Vehicle Repairs: Coordinate with suppliers for timely vehicle repairs to support operational teams.
  • Purchase Order Management: Handle the Ariba PO process for regular and ad-hoc purchase orders.
  • Invoice Reconciliation and Payment Validation: Reconcile and validate all invoices and ensure payments align with supplier terms.
  • Support Services and Fleet Administration: Provide support services (e.g., fuel cards) and update fleet systems and perform other necessary admin functions.
  • Management Information (MI) Reporting: Generate MI reports for both external suppliers and internal AA departments as needed.
Requirements
  • Fleet and Leasing Experience: Ideally, experience gained from fleet or leasing roles.
  • Company Car Management: Experience with managing company cars (desirable).
  • Stakeholder Collaboration: Experience working across internal stakeholders and external customers and suppliers.
  • Analytical Skills: Excellent numerical skills and the ability to analyze and interpret complex data, translating it into meaningful conclusions.
  • Software Proficiency: Good working knowledge of key software solutions, including Excel, Word, PowerPoint, Project, Visio, Nintex, Microsoft Power Apps, Service Now, and Triaster.
Benefits

We offer a range of benefits to our employees, including:

  • Free AA breakdown membership from day 1, 50% discount for family and friends in the first year plus discounts on other AA products.
  • 25 days annual leave plus bank holidays + the option to buy additional annual leave.
  • Dedicated Employee Assistance Programme and a 24/7 remote GP service for you and your family.
  • Pension scheme available up to 7% contribution.
  • Access to the EV discount scheme.

We are an equal opportunities employer and welcome applications from everyone. The AA values diversity and the difference this brings to our culture and our customers. We actively seek people from diverse backgrounds to join us and become part of an inclusive company where you can be yourself, be empowered to be your best and feel like you truly belong.