Administrative Support Specialist
2 days ago
We are seeking an Executive Assistant to join our rapidly growing team. This role will provide high-level administrative support to two Exco Leaders. This role requires a proactive individual who can manage a wide range of administrative tasks while demonstrating professionalism, discretion, and confidentiality.
**Key Responsibilities:**
* Extensive calendar management requiring interaction with both internal and external contacts, making decisions with minimal supervision as it relates to scheduling
* Timely creation and management of heavy business travel schedules, both domestic and international
* Coordination and management of internal and external executive meetings; catering, dial-ins, video conference set-up, meeting materials
* Inbox support with screening and prioritizing incoming communications, responding as necessary
* Raising PO's and chasing it through system
* Attending meetings to take action notes/minutes where possible
* Prepare and organize documents, presentations, and reports for meetings
* Act as a point of contact between the executive and internal/external stakeholders
* Assist in project management and coordinate team activities as needed
* Prepare expense reports and manage budgets for departmental projects
* Conduct research and compile information for reports and presentations
* Handle sensitive information with discretion and maintain confidentiality
* Provide day-to-day general office support, as needed
* Accurate and timely production and submission of expense reports via Concur, management of company-issued credit card billings ensuring all expenses are allocated properly
**Requirements:**
* Proven experience as an executive assistant or in a similar administrative role
* To be able to maintain the highest level of confidentiality due to the nature of sensitive data in an Exec office
* Strong organizational and time-management skills, with the ability to prioritize tasks effectively
* High level of professionalism and attention to detail with excellent verbal and written communication skills
* Ability to work independently and as part of a team
* Able to successfully assist a team and multiple Senior Leaders at a time
* Ability to work in a fast-paced environment
* Able to work effectively at all levels within an organisation
* Must be able to exhibit determination and commitment to achieving results
* Have an aspiration to develop themselves through training
**About Us:**
Forseven is building something new. By thinking differently. To create a new car company for the world.
Guided by expert leadership and powered by brilliant minds from the luxury, automotive and technology worlds, we're committed to continuous improvement and the highest standards of quality. We promote a culture of excellence, integrity, and sustainable growth.
Together we are establishing a new legacy.
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