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Executive Assistant to Directors

3 weeks ago

Edinburgh, Edinburgh, United Kingdom Project People Full time

Job Overview:

We are excited to offer a unique opportunity for an experienced Executive Assistant to join our team at Project People. As an Executive Assistant to Directors, you will provide high-level administrative support to senior executives, ensuring seamless operations and efficient workflow.

About the Role:

You will be responsible for managing complex schedules, coordinating travel arrangements, and maintaining confidential information. Additionally, you will assist with document management, event planning, and award coordination.

Key Responsibilities:

  • Personal Assistant: Manage the diary, coordinate and maintain day-to-day administrative and secretarial services.
  • Document Management: Draft documents (letters, meeting minutes, reports), handle and maintain confidential information, file documents, and track processes.
  • Event Management: Schedule appointments, prepare and coordinate meetings, organize department activities.
  • Award Coordination: Draft/update the annual award policy, collect nominations, and organize selections. Follow up on award publications and process payments.
  • External Relations: Assist the Director in maintaining external relations.
  • Finance and Procurement: Work closely with the Finance and Procurement team on PR/PO raising, invoice receiving, and expense claiming.

Person Specification:

We require an individual with a university degree in Business Administration/HR/Psychology or a relevant subject, preferably with a major in Management or specialized qualifications. Fluency in both English and Chinese is essential. You should possess excellent communication and interpersonal skills, as well as a good command of MS Office and design software.

Salary: £38,000 - £45,000 per annum, depending on experience.

Benefits: Comprehensive benefits package, including health insurance, pension scheme, and generous holiday entitlement.