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Commercial Administrator | Contract Management Specialist

2 months ago

StratforduponAvon, Warwickshire, United Kingdom Axis Europe Full time

Commercial Administrator Role Overview

We are seeking a skilled Commercial Administrator to join our team at Axis Europe, responsible for assisting in the administration of commercial aspects of contracts. The ideal candidate will have experience working in responsive and planned maintenance, with strong analytical skills and the ability to work to tight deadlines.

Key Responsibilities

  • Review and approve sub-contract claims for payment through completion of work orders.
  • Raise Purchase Orders to ensure costs are captured in a timely manner.
  • Review material purchases and identify anomalies.
  • Manage the end-to-end valuation, application and accounts processes for all works in accordance with contract terms, including variations.
  • Ensure 'completed not invoiced' (CNI) jobs are maintained at the pre-agreed levels during the course of the contract.
  • Identify and report on any shortfall on anticipated profitability levels, ascertain reasons and develop proposals for remedial action where necessary.
  • Attend progress meetings and provide commercial reports to clients and senior management as required.
  • Develop beneficial relationships with clients, supply chains partners and colleagues.
  • Interact with the project team to maximise project procurement, production and commercial strategies.
  • Ensure compliance with all terms, conditions and practices of the assigned contracts.
  • Prepare for and participate in periodic commercial reviews with Commercial Manager and Finance Meetings.
  • Liaise and work with credit control to identify and resolve and debt issues relating to your assigned contracts.
  • Submit variations and quotations in a timely and professional manner, ensuring proposals are commercially viable, profitable and risk adverse.
  • Manage, develop and maintain key processes, delegated authority rules and systems of working.

Requirements

  • MS Excel skills.
  • Good understanding of responsive & planned maintenance.
  • Good understanding of repairs systems.
  • Good understanding of Schedule of Rates.
  • Familiar with contract inclusions and exclusions.
  • Pro-active, motivated team member with good initiative.
  • Ability to multi-task and meet deadlines and targets.
  • Decision making and problem solving capability.
  • Strong analytical skills with a keen eye for detail.
  • Ability to work to tight deadlines.
  • Strong inter-personal and organisational skills.

Experience

  • Experience working in responsive and planned maintenance.
  • Experience using a Schedule of Rates.
  • Experience compiling reports and analysis.
  • Working with other organisations and departments.
  • Good IT competency and experience with scheduling and finance systems.

Sustainability

  • All staff has a personal responsibility and accountability to Axis to ensure that their day to day activities adhere to the Sustainability Policy Statement and Plan and minimise the impact upon the environment.
  • It is the responsibility of all staff to ensure that their day to day activities embrace sustainability and reduce the impact upon the environment by minimise waste and maximise recycling; saving energy; minimise water usage and report any electrical faults, water leakage or other environmental concerns to the facilities or line manager.

Benefits

  • 22 days annual leave which increases with length of service.
  • Pension.
  • Perkbox rewards.
  • Long service rewards.
  • Volunteering days.