Administrative Support Specialist

6 days ago


Witney, Oxfordshire, United Kingdom First Base Full time

We are looking for a skilled Service Administrator to support our team at First Base. As a key member of our operations team, you will be responsible for scheduling and managing service visits for engineers, handling administrative tasks, and ensuring smooth operations.

The successful candidate will have strong organisational skills with the ability to manage schedules proactively and be competent in Microsoft Excel and other office software.

Key Responsibilities:
  1. Answering phone calls and greeting visitors at reception.
  2. Scheduling service and maintenance visits for engineers, grouping visits by location and requirements.
  3. Managing engineer schedules, ensuring all jobs and time are accurately recorded.
  4. Issuing and checking service certificates.
  5. Ordering parts and arranging delivery to site.
  6. Preparing quotations for work and invoicing completed tasks.
  7. Coordinating with subcontractors.
  8. Organising calibration of test equipment.
  9. Handling miscellaneous administrative tasks as directed by management.

A competitive salary of £27,500-£31,000 per annum is on offer.



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