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Part Time Team Administrator

2 months ago

Bristol, Bristol, United Kingdom Hydrock Full time
Job Summary

We are seeking a highly organized and detail-oriented Team Administrator to join our team in our Bristol office on a part-time basis. As a key member of our team, you will provide administrative support to our engineers, consultants, and directors, ensuring the smooth operation of our projects and financial administration.

Key Responsibilities
  • Provide administrative support from fee proposal stage to project completion, including onboarding new projects and ensuring correct documentation is received.
  • Update forecasts, billing schedules, WIP, and other balances in our ERP system.
  • Raise applications for payment, invoices, and credit notes.
  • Act as a liaison point between teams, dealing with queried debtors and resolving credit control issues.
  • Assist in the production of Purchase Orders and liaise with suppliers and subcontractors/affiliates.
  • Contract administration, data management, and archiving in line with company policies and QA procedures.
  • Support the Divisional Financial Controller with monthly management accounts, financial reporting, and analysis.
  • Promptly respond to incoming calls, answer queries, and redirect calls to members of staff.
Requirements
  • Effective communication skills, both written and verbal, to staff at all levels and external organizations.
  • Accurate administrative skills and strong organizational skills.
  • Ability to prioritize tasks and meet deadlines.
  • Proficiency in Microsoft Office and other associated software.
  • A dynamic and positive approach to work, comfortable multi-tasking under pressure.
  • Some working knowledge of reviewing legal documents is advantageous.
  • Administrative experience in the construction or consultancy industry is advantageous.
About Hydrock

Hydrock is a multi-disciplinary engineering consultancy with over 900 staff across the UK. We aim to be a 'Force for Good' by improving the quality of people's lives through our work. We offer a professional, fast-paced environment where everyone works together to achieve shared goals.

What We Offer
  • Inspiring and supportive colleagues.
  • Reward for progression and hard work.
  • An opportunity to develop your soft skills and technical skills.
  • Competitive starting salary.
  • Excellent health benefits.
  • An earlier finish on Friday.
  • An opportunity to give back.
  • A huge range of flexible benefits.