Part Time Administrator

2 weeks ago


Bristol, Bristol, United Kingdom Pertemps Full time
Job Title: Part-time Administrator/Typist

Location: South Bristol

Working Hours: 3 days a week (Tuesday, Thursday, Friday), 9:00 am - 5:00 pm

Salary: £15,000 per annum

Benefits: Free Parking

Job Summary:
We are seeking an experienced Part-time Administrator/Typist to join our client on a part-time basis. The ideal candidate should have previous experience working within an accountancy practice and possess excellent typing skills in Word, as well as proficiency in Excel. This role requires a cheerful, friendly, and outgoing personality with a flexible approach and a good sense of humour. The successful candidate should have strong client service skills and maintain a professional attitude in their work. The position involves various administrative tasks, including credit control, maintaining databases, company secretarial work, and electronic filing.

Main Duties:
  • Typing letters, invoices, and other documents accurately and efficiently.
  • Performing company secretarial work such as setting up new companies, filing CS01 forms, and managing changes of directors.
  • Managing paper and electronic document filing and ensuring compliance with HM Revenue & Customs and Companies House requirements.
  • Creating and maintaining client records, updating databases, and ensuring data accuracy.
  • Updating accounts and controlling tax return accounts.
  • Conducting credit control activities and sending statements to clients.
  • Franking mail and taking it to the Post Office when necessary.
  • Handling banking activities.
  • Managing and responding to emails in a timely manner.
  • Photocopying and scanning documents as needed.
  • Preparing books and records for client collection.
  • Answering incoming calls, taking messages, and providing assistance or directing inquiries to the appropriate person.
  • Scheduling appointments using our online diary system.
  • Archiving old files as per company guidelines.
  • Maintaining a well-organized filing system.
  • Keeping the paper or electronic reminder system updated.
  • Greeting clients and providing refreshments as necessary.
  • Ordering stationery and other office supplies.
  • Monthly updating of the franking machine software.
  • Liaising with suppliers regarding faulty equipment, such as copiers.
  • Managing petty cash.
  • Watering office plants to maintain their well-being.

Requirements:
  • Previous experience as a secretary or receptionist, preferably within an accountancy practice.
  • Excellent touch-typing skills in Word and proficiency in Excel.
  • Strong organizational and time management abilities.
  • Attention to detail and accuracy in handling documents and data.
  • Excellent written and verbal communication skills.
  • Ability to provide outstanding customer service.
  • Professional and positive attitude with a flexible approach to work.
  • Ability to handle multiple tasks and prioritize accordingly.
  • Proficiency in using office equipment, including computers, printers, scanners, and franking machines.


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