Executive Assistant to the Sales Director
17 hours ago
Job Summary:
We are seeking an exceptional Executive Assistant to provide high-level support to our client's Sales Director. This is a fantastic opportunity for a highly organised and detail-focused professional with strong travel coordination and presentation skills.
About Us:
We are a leading recruitment agency, Working Solutions Recruitment, dedicated to delivering exceptional services. Our team values collaboration, inclusivity, and career growth opportunities.
Responsibilities:
- Administrative Support:
- Manage and maintain the Sales Director's calendar, including scheduling meetings, appointments, and travel arrangements (domestic and international).
- Prepare, edit, and format correspondence, presentations, and reports with a strong focus on visual impact and accuracy.
- Travel Coordination:
- Plan and manage complex travel arrangements, including booking flights, accommodation, ground transportation, and creating detailed travel itineraries.
- Coordinate changes or adjustments to travel plans promptly as required.
- Ensure all travel aligns with the Sales Director's schedule and business priorities.
- Reporting and Data Management:
- Gather, analyse, and consolidate data for reports and presentations.
- Ensure data accuracy and consistency across all reporting materials.
- Systems and Process Management:
- Quickly learn and utilise new tools, systems, and software to enhance efficiency.
- Maintain databases, track project progress, and monitor deadlines to ensure timely execution.
- Event and Meeting Planning:
- Coordinate logistics for meetings, conferences, and team events.
- General Office Support:
- Monitor office supply levels and place orders as needed.
- Manage expense reports, budget tracking, and reconciliation for the Sales Director.
Requirements:
- Advanced proficiency in Microsoft Office Suite (especially PowerPoint, Excel, and Outlook).
- Proven ability to plan and coordinate complex travel arrangements.
- Enjoy a collaborative and inclusive work culture that values your contributions.
- Benefit from career development and professional growth opportunities.
Benefits:
- Work Hours: Monday to Friday, 7:30 AM – 4:30 PM (3:30 PM finish on Fridays).
- Holidays: 23 days plus Bank Holidays, with an additional day per year of service (up to 5 additional days).
- Insurance: Life insurance (3x salary) and private health insurance.
- Additional Rewards:
- Employee referral scheme.
- Long service awards.
- Employee of the Month recognition.
- Discretionary bonus scheme (post-probation).
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