Business Operations Coordinator

4 weeks ago

East Marden, United Kingdom Vibe Recruit Limited Full time
Business Administrator Job Description

We are seeking a highly organized and detail-oriented Business Administrator to join our team at Vibe Recruit Limited. As a Business Administrator, you will provide comprehensive administrative support to our team, ensuring the smooth operation of our business.

Key Responsibilities:
  • Book meeting rooms, hotels, and flights as required
  • Meet and greet visitors, ensuring a professional and welcoming experience
  • Obtain equipment such as projectors and flip charts when needed
  • Provide administrative support to the team, including dispatching DHL shipments and granting internet access rights to visitors
  • Ensure the stationery cupboard remains fully stocked and coordinate procurement of specific design-related equipment
  • Act as a gateway to and from the department, dealing with IT issues and raising tickets for completion
  • Maintain SVO/BM trackers and work through the 'awaiting release folder' daily to identify released orders
  • Print and file orders in open SVO's/PRs/CPRs folder and email POs to suppliers on behalf of the requestor
  • Chase parked invoices daily, ensuring Goods Receipting and filing
Requirements:
  • Self-motivated and able to make decisions without constant supervision
  • Able to prioritize workload to meet deadlines
  • Good organization and planning abilities
  • High level of communication skills, both written and verbal
  • Able to work under pressure to meet deadlines
  • Proven ability to author clear and concise English, with strong written and verbal communication skills
  • Strong team player with a self-motivated, reliable, trustworthy, and conscientious approach
  • Flexibility to work extended hours if required
  • Appreciation of design is advantageous, as is German language skills

Vibe Recruit Limited is acting as an Employment Business in relation to this vacancy.

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