Business Operations Coordinator

4 weeks ago

East Marden, United Kingdom Vibe Recruit Limited Full time
Business Administrator

We are seeking a highly organized and detail-oriented Business Administrator to join our team at Vibe Recruit Limited. As a Business Administrator, you will provide comprehensive administrative support to our team, ensuring the smooth operation of our business.

Key Responsibilities:
  • Book meeting rooms, hotels, and flights
  • Meet and greet visitors
  • Obtain equipment such as projectors and flip charts when required
  • Provide complete administrative support to the team
  • Dispatch DHL shipments
  • Provide cover for other business administrators and personal assistants
  • Ensure the stationery cupboard remains fully stocked and coordinate procurement of specific design-related equipment
  • Grant internet access rights to visitors and organize safety shoes/overcoats when required
  • Act as a gateway to and from the department
  • Deal with IT issues, raise tickets, and chase through to completion
  • Maintain SVO/BM trackers
  • Work through the 'awaiting release folder' daily to see if any previously raised orders have now been released by finance/purchasing
  • When Purchase Orders have been released by finance, print and file the order in open SVO's/PRs/CPRs folder
  • Email the PO to the supplier on behalf of the requestor
  • Chase parked invoices daily; all signed invoices need Goods Receipting then sending to finance and then filing
Requirements:
  • Be self-motivated and able to make decisions without constant supervision
  • Able to prioritize workload to meet deadlines
  • Good organization and planning abilities
  • High level of communications, both written and verbal
  • Able to work under pressure to meet deadlines
  • Proven ability to author clear/concise English, strong written/verbal communications skills
  • Strong team player that is self-motivated, reliable, trustworthy, and conscientious
  • Willingness to develop and adopt new initiatives
  • PC software abilities including MS Office packages - familiarity with Apple devices is advantageous
  • PC communication abilities including use of networks, email, SAP, etc.
  • Flexibility to work extended hours if required
  • Appreciation of Design is advantageous
  • German language skills would be very advantageous
  • Excellent English language skills

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