Strategic Office Support Professional
1 week ago
Job Overview
We are seeking an experienced and highly organized Strategic Office Support Professional to provide exceptional administrative support to our Commercial functions in our International HQ.
About the Role
This role plays a vital part in ensuring the effective and efficient maintenance of departmental processes, procedures, and programs. You will interact with internal colleagues as well as external stakeholders, including healthcare professionals and vendor agencies.
Key Responsibilities
- Manage calendars for assigned personnel, scheduling meetings, accepting/declining invites, prioritizing tasks, securing conference rooms, arranging catering, and providing logistical/administrative support
- Provide expertise on Vertex's internal technologies, such as Procurement, SharePoint, Concur, Vertex U, VLearn, etc.
- Integrate information from stakeholders into departmental reports
- Arrange travel, complete expense reports, and coordinate team lunches/dinners and offsite meetings for assigned personnel
- Prepare meeting materials, including agendas, pre-reads, minutes/note-taking, and PowerPoint presentations
- Process group purchase orders, invoices, and contracts
- Assist with visitor registration and escort visitors
- Support the onboarding of new personnel into the department
- Ensure seamless day-to-day operations, including inventory control, office support services, and maintaining a pleasant atmosphere
- Review and track office budget and assist with resource planning/allocation
- Operate with discretion and tact to protect confidential information
Requirements and Qualifications
- Established knowledge of Microsoft Office products
- Strong time management and organizational skills to prioritize work and multitask
- Attention to detail and discretion to handle sensitive correspondence
Compensation and Benefits
The estimated salary for this position is around $65,000 - $80,000 per year, depending on experience. Additionally, we offer a comprehensive benefits package, including health insurance, retirement plan, and paid time off.
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