Purchasing Coordinator
2 days ago
We are seeking a highly skilled Purchasing Administrator to join our team at Reed. As a key member of our procurement team, you will be responsible for delivering a professional and efficient purchasing service to our teams.
Key Responsibilities:- Requisition Processing: Receive and process purchase requisitions accurately and efficiently, adhering to company and departmental policies, processes, and procedures.
- Supplier Interaction: Obtain quotes, negotiate prices, and terms with suppliers, escalating as necessary. Field inquiries and requests from internal customers and external suppliers via email, ticketing systems, and phone.
- Performance Metrics: Ensure performance against departmental KPIs and best practices is achieved.
- Cost Savings: Deliver savings and other value-in-use benefits.
- Standardization and Rationalization: Drive standardization and rationalization of the product and supplier base, working closely with internal stakeholders.
- Supplier Onboarding: Manage the process for onboarding new suppliers in line with company policies and procedures.
- Invoice Queries: Review and approve/reject supplier invoice queries.
- Data Management: Maintain accurate pricing and supplier data in system records and purchasing databases.
- Stakeholder Liaison: Liaise with internal and external stakeholders to ensure excellent service while adhering to purchasing policies and procedures.
- Knowledge Sharing: Proactively share knowledge and best practices with colleagues within and outside your scope.
- Continuous Improvement: Support the team with continuous improvement initiatives.
- COUPA Expertise: Serve as the primary contact for all COUPA queries (though Level 1 super user queries will be covered by all Purchasing Administrators).
- User Support: Support internal customers in correctly using the COUPA purchasing system, including handling level 1 COUPA queries.
- User Training: Create and train new COUPA users, including approval flows. Share knowledge and best practices with colleagues across the UK.
- System Integration: Manage new entity integrations and/or mergers in terms of system setup and amendments.
- Enhancement Projects: Facilitate any systems enhancement projects or continuous improvement initiatives.
We are looking for a minimum of 1 to 2 years experience working in a purchasing team. You must have the ability to work in a team managing your own workload, prioritising and meeting deadlines. Strong negotiation and analytical skills, excellent communication skills and can work in a fast pace environment. A good working knowledge of Microsoft Packages is essential.
Company benefits include free parking, 33 days holiday, personal company benefits, training and progression routes.
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