Executive Office Manager
6 days ago
We are seeking a highly skilled and experienced Executive Assistant to provide high-level support to our CEO and Provost. The successful candidate will have excellent organizational and communication skills, with the ability to work effectively in a fast-paced environment.
This is a great opportunity to join our team and contribute to the success of our senior leadership. If you are a proactive and self-motivated individual with a passion for delivering high-quality results, we encourage you to apply for this role.
- Main Responsibilities:
- Travel Coordination: Arrange and coordinate travel schedules for the CEO, Provost, and Deputy Provost, optimizing time and cost efficiency.
- Preparation & Briefing: Prepare briefing notes and necessary documentation to ensure the CEO, Provost, and Deputy Provost are fully equipped for meetings and presentations.
- Stakeholder and Relationship Management:
- Internal & External Liaison: Build and maintain strong relationships with key internal and external stakeholders.
- Filter Communications: Filter communications (e.g., phone calls, emails) for the CEO and Provost, directing or responding on their behalf where appropriate.
- Required Skills and Qualifications:
- Skills and Competencies: Proficient in Microsoft Office Suite (Word, PowerPoint, Excel); adept at scheduling and updating calendars.
- Knowledge and Experience: Minimum 3 years' experience as a Personal or Executive Assistant; IAAP Certified Administrative Professional (CAP) or equivalent office management certification is preferred.
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