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Executive Asst to Deputy Director

7 months ago

Manchester, United Kingdom Cabinet Office Full time

**Details**:
**Reference number**:

- 344030**Salary**:

- £27,750 - £29,000- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- CO - Government Security Group - UK Security Vetting (Assurance)**Type of role**:

- Other**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This role will be based in Manchester. UKSV operates a hybrid working policy. There is flexibility to split your working week but with a minimum requirement of 60% in the listed Cabinet Office Hub.About the job

**Job summary**:
The UK Security Vetting (UKSV) Private Office team provides high quality secretarial, administrative and business management support to the UKSV Executive Leadership Team (ELT). The team supports ELT members - helping them prioritise, focus on what is needed most to maximise their time. They also support the business areas: making sure they know and understand ELT priorities, acting as a conduit for raising issues, coordinating activity within teams and ensuring good communication between business units through the Private Office network.

This is a fast paced and dynamic role providing the opportunity to work closely with the UKSV ELT Team in a vibrant and high profile environment. As an Executive Assistant, your primary responsibility will be to provide a variety of secretarial and administrative support, managing diaries, correspondence and acting as a key link between internal and external stakeholders. The post holder will be part of a collaborative team and you will be expected to flex workloads to support colleagues and provide continuous service across the team, working to support the Transformation Director and/or Deputy Directors as business needs demand.

**Job description**:
As Executive Assistant your key duties will include
- Manage the inbox and diaries for the Deputy Directors/ Director with good judgement, prioritisation and professionalism. Ensuring time is effectively managed to tackle the most important issues.
- Maintain oversight of the Deputy Directors’/Director’s priorities and reflect these in the arrangement of meetings.
- Use judgement and initiative to proactively signpost issues and tasks arising from the inbox, ensuring deadlines are met.
- Appropriately share information and tasks from the inbox with teams to maximise efficiency and the Deputy Directors’/Director’s time, ensuring matters are managed in their absence.
- Forge effective networks and relationships across government, with external stakeholders and private offices.
- Commission actions and outputs on behalf of the Deputy Directors/Director with internal and external stakeholders.
- Ensure a record is kept of correspondence and documents in line with Cabinet Office Information Management principles.
- Make travel arrangements and accommodation bookings ensuring value for money.

**Person specification**:
As an Executive Assistant within UK Security Vetting, we are looking for people who have the following expertise and attributes:
**Essential**
- Excellent organisation and communication skills.
- Ability to manage a challenging workload and prioritise effectively.
- Able to work comfortably under pressure.
- A strong team ethic with effective relationship management skills.

**Desirable**
- Demonstrable experience of providing a broad range of administrative tasks in a fast paced environment and to deadlines.
- Private Office experience.

**Additional information**:
A minimum 60% of your working time should be spent at your principal workplace. Although requirements to attend other locations for official business will also count towards this level of attendance.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Delivering at Pace
- Working Together
- Communicating and Influencing

**Benefits**:

- Alongside your salary of £27,750, Cabinet Office contributes £7,493 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role.
- An environment with flexible working options.
- A culture encouraging inclusion and diversity.
- A Civil Service Pension which provides an attractive pension, benefits for dependants and average employer contributions of 27%.
- A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.
- This role will be based in Manchester. UKSV operates a hybrid working policy. There is flexibility to split your working week but with a minimum requirement of 60% in the listed Cabinet Office Hub.

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess