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Administrative Support Specialist

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Cheltenham, Gloucestershire, United Kingdom Grafton Recruitment Full time

A great opportunity for an experienced and motivated Administrative Support Specialist to join Grafton Recruitment's Commercial Property team. The ideal candidate will provide comprehensive administrative support to a team of solicitors, ensuring the smooth running of the department and contributing to the overall success of the team.

Key Responsibilities:

  • Provide direct support to a team of solicitors by scheduling appointments and coordinating meetings.
  • Prepare and format legal documents.
  • Maintain and organise files, both electronic and hard copy, ensuring all documents are up to date and easily accessible.
  • Handle correspondence, including responding to inquiries as appropriate and directing them to the relevant team member.
  • Conduct initial research on property-related matters and assist in due diligence processes.
  • Manage the team billing process.
  • Support the team in various administrative tasks.

Requirements:

  • Proven experience as an Administrative Support Specialist
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and legal practice management software.
  • Excellent organisational skills with the ability to prioritise tasks and manage multiple projects simultaneously.
  • Strong attention to detail and a high level of accuracy in work.
  • Effective communication and interpersonal skills, both written and verbal.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • A pro-active approach to problem-solving and a strong sense of initiative.