Executive Assistant

3 days ago

Birmingham, Birmingham, United Kingdom Mills & Reeve Full time
Job Title: Executive Assistant

We are seeking an experienced and organized Executive Assistant to join our team at Mills & Reeve. The successful candidate will provide high-level administrative support to our lawyers and business teams, ensuring the smooth operation of our business services.

Key Responsibilities:
  • Manage and coordinate meetings, appointments, and travel arrangements for lawyers and business teams.
  • Prepare and update internal business development calendars, meeting minutes, and reports.
  • Engage in business development activities, including networking, event planning, and marketing.
  • Provide exceptional client service, responding to queries, and resolving issues in a timely and professional manner.
  • Manage and update client financial reports, billing, and expense claims.
  • Coordinate diary appointments, add key dates and reminders, and manage matter files.
  • Prioritize tasks effectively, manage emails, and monitor inboxes to meet deadlines.
  • Communicate effectively with lawyers, internal support teams, and clients to ensure high-quality work and meet required deadlines.
Requirements:
  • Proven experience as an Executive Assistant or in a similar role.
  • Excellent organizational, communication, and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Proficient in Microsoft Office and other business software.
  • Discretion and confidentiality when handling sensitive information.
What We Offer:
  • A competitive salary and benefits package.
  • Ongoing training and development opportunities.
  • A dynamic and supportive work environment.
  • The opportunity to work with a leading law firm and contribute to the success of our business services.

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