Executive Assistant to Senior Executives

24 hours ago

Birmingham, Birmingham, United Kingdom NHS Full time
{"h1": "Senior Executive Assistant to CEO/Chair", "p": "We are seeking a highly skilled and experienced Senior Executive Assistant to provide administrative support to the CEO/Chair of the NHS Birmingham and Solihull Integrated Care Board. The successful candidate will have a strong background in administration, with experience working as an Executive Assistant, and will be able to manage multiple tasks and priorities with ease. The role will involve providing high-level administrative support to the CEO/Chair, including managing communications, coordinating meetings, and maintaining confidentiality. The ideal candidate will be a self-motivated and organized individual with excellent communication and interpersonal skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

* Provide administrative support to the CEO/Chair, including managing communications, coordinating meetings, and maintaining confidentiality.
* Manage multiple tasks and priorities with ease, including coordinating travel arrangements, preparing reports, and maintaining records.
* Develop and implement effective administrative systems and procedures to ensure the smooth operation of the Executive Office.
* Provide high-level support to the Executive Committee, including preparing agendas, taking minutes, and coordinating meetings.
* Maintain confidentiality and handle sensitive information with discretion.

Requirements:

* 5+ years of experience as an Executive Assistant or in a similar role.
* Strong background in administration, with experience working in a fast-paced environment.
* Excellent communication and interpersonal skills, with the ability to work effectively with senior executives and other stakeholders.
* Ability to manage multiple tasks and priorities with ease, and to work effectively in a team environment.
* Strong organizational and time management skills, with the ability to meet deadlines and work under pressure.

What We Offer:

* Competitive salary and benefits package.
* Opportunity to work in a dynamic and fast-paced environment.
* Collaborative and supportive team environment.
* Professional development opportunities.

If you are a highly skilled and experienced Executive Assistant looking for a new challenge, please apply for this exciting opportunity to join our team.

", "h2": "About Us", "p": "Birmingham and Solihull Integrated Care System brings together local NHS, councils, and voluntary, community, and faith sectors to better serve our communities. Our vision is for BSOL to be the healthiest place to live and work, driving equity in life chances and health outcomes for everyone.

We are committed to challenging discrimination, promoting equality of opportunity for all, being a fair and inclusive employer, and creating a place of work in which all of us feel we belong.

If you are passionate about making a difference in the lives of others, and are looking for a challenging and rewarding role, please apply for this exciting opportunity to join our team.

", "h3": "How to Apply", "p": "To apply for this role, please submit your application through our website. We look forward to hearing from you.

", "li": ["Responsible for managing the communications that come into the executive Office", "To organise any necessary travel itineraries and accommodation requirements", "Planning and organising the Core Executive Team meeting on a weekly basis", "Deliver against objectives, achieving quality outcomes, prioritising own workload and working to tight deadlines", "Ensure, along with the Executive Office Team, that you communicate with tact, understanding and discretion with members of the public/patients/carers when dealing with enquiries/complaints", "Support the Executive Office budget and payment of invoices covering pay and non-pay costs", "Order equipment and supplies for the executive office as required e.g. laptops, phones and other equipment", "Support the recruitment of administrative staff to Executive Office", "Ensure that the Executive Office is compliant with the policies on data security and protection and records management", "Ability to work on own initiative and organise own workload without supervision working to tight and often changing timescales", "Has confidence to make decisions that will affect the executive office within defined boundaries when the Executive Office Team Lead is not available", "Evidence of continued professional development and maintaining skills in business/office management", "Clear communicator with excellent writing, report writing and presentation skills", "Ability to work on own initiative and organise own workload without supervision working to tight and often changing timescales", "Ability to write high-level quality minutes, support the preparation of reports and produce presentations", "Evidence of success in efficient and effective office management"]

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