Band 3 Oncology Administrator/PA to Senior Sister

1 month ago

Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full time

Job Summary

The post holder will provide administrative support to the Senior Sister/Charge Nurse, acting as a personal assistant and first point of contact for all non-clinical issues on behalf of the Senior Sister/Charge Nurse.

Main Duties

  • Manage the administration and coordination of annual leave, staff attendance records, and updating of personal files.
  • Coordinate and arrange all study and mandatory training requirements for ward staff.
  • Liaise with Senior Sister/Charge Nurse regarding HR and staffing issues.
  • Request bank and agency cover as directed by the Senior Sister/Charge Nurse.

Key Responsibilities

  • Act as personal assistant to the Senior Sister/Charge Nurse and deputies, providing administrative support.
  • Take the lead in opening paper and email correspondence, prioritizing and taking preparatory action as necessary before referring to the Senior Sister/Charge Nurse.
  • Manage and organize the diary/electronic schedule of the Senior Sister/Charge Nurse, scheduling appointments and coordinating meetings.
  • Collate information and draft correspondence, such as letters, reports, references, and memoranda, using own judgment and initiative.
  • Manage and update all filing systems (paper and electronic), ensuring all Trust Policy files are kept up to date.
  • Be responsible for the upkeep of the computerized off-duty system, verifying automated system calculations of staffing levels and agency usage, analyzing any discrepancies to ensure correct staffing figures are submitted.
  • Be responsible for taking minutes at ward meetings and producing minutes to be distributed to staff.

About Us

University Hospitals Birmingham NHS Foundation Trust is recognized as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognize that we need incredible staff to do this.

We are committed to creating the best place for our staff to work, investing in their health and wellbeing, offering flexible working where possible, and providing a wide variety of training and development opportunities to support their personal and career development objectives.

We are dedicated to ensuring that our staff are treated fairly and feel that they belong, creating a kind and inclusive environment where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO.

We nurture a culture that empowers staff to challenge discriminatory behaviors and enables people to bring their 'whole self' to a kinder, more connected, and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

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