Band 3 Oncology Administrator/PA to Senior Sister
2 months ago
We are seeking an experienced and skilled Administrative Support Specialist to join our team at University Hospitals Birmingham NHS Foundation Trust. As a key member of our administrative team, you will provide high-quality support to the Senior Sister and Ward Managers, ensuring the smooth operation of our ward.
Key Responsibilities- Provide secretarial and administrative support to the Senior Sister and Ward Managers, including managing their diaries and coordinating meetings.
- Manage the administration and coordination of annual leave, staff attendance records, and updating of personal files.
- Coordinate and arrange all study and mandatory training requirements for ward staff.
- Liaise with the Senior Sister and Ward Managers regarding HR and staffing issues.
- Request bank and agency cover as directed by the Senior Sister and Ward Managers.
- Act as a personal assistant to the Senior Sister and Ward Managers, providing secretarial and administrative support.
- Take the lead in opening paper and email correspondence, prioritizing and taking preparatory action as necessary.
- Manage and organize the diary/electronic schedule of the Senior Sister and Ward Managers, scheduling appointments and coordinating meetings.
- Collate information and draft correspondence, including letters, reports, references, and memoranda.
- Manage and update all filing systems, ensuring all Trust Policy files are kept up to date.
- Be responsible for the upkeep of the computerized off-duty system, verifying automated system calculations of staffing levels and agency usage.
- Take minutes at ward meetings and produce minutes for distribution to staff.
- Numerate and literate, with GCSE Grade C or above in Mathematics and English Language or equivalent.
- RSA 2 or equivalent word processing.
- Experience of working in a customer-facing role or within the general public/patients.
- Experience of a previous admin role in a healthcare environment.
- Excellent verbal and written communication skills with all levels of staff.
- Maintain a high level of accuracy.
- Professional telephone skills/manner.
- Excellent organizational and prioritizing skills, including own workload.
- Excellent written skills, including message taking, document completion, and minute taking.
- Demonstrate negotiating skills, including ward team, other departments, patients, and relatives.
- Working knowledge of computer systems and ability to learn quickly.
- Positive and flexible attitude to work.
- Demonstrate an understanding of the need for patient-focused care.
- Able to work effectively on own or as part of a diverse team and meet tight deadlines.
- Able to recognize and resolve routine issues, referring where appropriate.
- Ability to treat everyone with whom they come into contact with dignity and respect.
- Understanding of the need for confidentiality and to remain impartial.
- Knowledge of the need for prevention of cross-infection.
We offer a competitive salary and benefits package, as well as opportunities for professional development and growth. Our team is committed to providing high-quality care to our patients, and we are looking for someone who shares our values and is passionate about delivering excellent service.
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Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and skilled Band 3 Oncology Administrator/PA to join our team at University Hospitals Birmingham NHS Foundation Trust. As a key member of our ward team, you will provide administrative support to the Senior Sister/Charge Nurse, ensuring the smooth operation of the ward.Key ResponsibilitiesProvide administrative...
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Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and skilled Band 3 Oncology Administrator/PA to join our team at University Hospitals Birmingham NHS Foundation Trust. As a key member of our ward team, you will provide administrative support to the Senior Sister/Charge Nurse, ensuring the smooth operation of the ward.Key ResponsibilitiesProvide administrative...
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Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full timeJob SummaryThe successful candidate will provide administrative support to the Senior Sister and Ward Managers, acting as a personal assistant and first point of contact for non-clinical issues.Main DutiesManage annual leave, staff attendance records, and personal files.Coordinate study and mandatory training requirements for ward staff.Liaise with Senior...
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Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full timeJob SummaryThe post holder will provide administrative support to the Ward Managers and deputies, acting as personal assistant, being the first point of contact for all non-clinical issues on behalf of the Senior Sister / Charge Nurse.Main Duties of the Job* Manage the administration and coordination of annual leave, staff attendance records, and updating of...
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Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full timeJob SummaryThe post holder will provide administrative support to the Senior Sister/Charge Nurse, acting as a personal assistant and first point of contact for all non-clinical issues on behalf of the Senior Sister/Charge Nurse.Main DutiesManage the administration and coordination of annual leave, staff attendance records, and updating of personal...
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Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full timeJob SummaryThe post holder will provide administrative support to the Senior Sister/Charge Nurse, acting as a personal assistant and first point of contact for all non-clinical issues on behalf of the Senior Sister/Charge Nurse.Main DutiesManage the administration and coordination of annual leave, staff attendance records, and updating of personal...
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Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full timeJob SummaryThe post holder will provide secretarial and administrative support to the Ward Managers and deputies, acting as personal assistant, being first point of contact for all non-clinical issues on behalf of the Senior Sister / Charge Nurse.Main Duties of the JobManage the administration and coordination of annual leave, staff attendance records and...
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Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full timeJob SummaryThe post holder will provide administrative support to the Ward Managers and deputies, acting as personal assistant, being first point of contact for all non-clinical issues on behalf of the Senior Sister / Charge Nurse.Main Duties of the Job*To manage the administration and coordination of annual leave, staff attendance records and updating of...
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Band 3 Oncology Administrator/PA to Senior Sister
2 months ago
Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at University Hospitals Birmingham NHS Foundation Trust. As a Personal Assistant to the Senior Sister, you will provide exceptional administrative support to the ward management team, ensuring seamless day-to-day operations.Key...
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Band 3 Oncology Administrator/PA to Senior Sister
2 months ago
Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at University Hospitals Birmingham NHS Foundation Trust. As a Personal Assistant to the Senior Sister, you will provide exceptional administrative support to the ward management team, ensuring seamless day-to-day operations.Key...
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Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full timeJob SummaryThe successful candidate will provide high-level administrative support to the Ward Managers and deputies, acting as a personal assistant and first point of contact for all non-clinical issues on behalf of the Senior Sister/Charge Nurse.Main ResponsibilitiesManage the administration and coordination of annual leave, staff attendance records, and...
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Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full timeJob SummaryThe successful candidate will provide high-level administrative support to the Ward Managers and deputies, acting as a personal assistant and first point of contact for all non-clinical issues on behalf of the Senior Sister/Charge Nurse.Main ResponsibilitiesManage the administration and coordination of annual leave, staff attendance records, and...
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Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full timeJob SummaryThe successful candidate will provide high-level administrative support to the Ward Managers and deputies, acting as a personal assistant and first point of contact for all non-clinical issues on behalf of the Senior Sister/Charge Nurse.Main ResponsibilitiesManage the administration and coordination of annual leave, staff attendance records, and...
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Birmingham, Birmingham, United Kingdom University Hospitals Birmingham NHS Foundation Trust Full timeJob SummaryThe successful candidate will provide high-level administrative support to the Ward Managers and deputies, acting as a personal assistant and first point of contact for all non-clinical issues on behalf of the Senior Sister/Charge Nurse.Main ResponsibilitiesManage the administration and coordination of annual leave, staff attendance records, and...
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