Dundee Studio Operations Manager

3 days ago

Dundee, Dundee City, United Kingdom Rockstar Dundee Full time
About Us

At Rockstar Dundee, we create world-class entertainment experiences.

A career at our studio is about being part of a team working on some of the most creatively rewarding and ambitious projects to be found in any entertainment medium. You would be welcomed to a dedicated and inclusive environment where you can learn, and collaborate with some of the most talented people in the industry.

Job Description

We are seeking a self-driven Admin Manager who possesses a passion for managing a team, supporting others and providing excellent customer service. The ideal candidate will have an overall understanding of the Studio support functions and how they work together to ensure smooth day-to-day operations.

The successful candidate will have an eye for detail whilst also never losing sight of the bigger picture and possess a passion for teamwork and communication.

Responsibilities
  • Manage the day-to-day operations in the Dundee Studio, implementing and maintaining processes, admin systems and policies.
  • Develop and maintain Studio services relating to catering, staff welfare, studio environment and travel.
  • Onboard and manage supplier relationships for catering, travel, events and staff welfare.
  • Work collaboratively with colleagues in Admin, Workplace Services (WPS), HR and IT support teams to ensure smooth day-to-day running of the Studio.
  • Oversee and manage the coordination of all travel, accommodation and hospitality arrangements for the Studio and our visitors.
  • Manage and support external and internal Company events and Employee Activities.
  • Ensure health & safety regulations are followed including keeping policies and documentation up to date with Workplace Services Team.
  • Oversee special projects and provide project focused support to the Studio Directors, Project stakeholders, Senior Management and Workplace Services, HR & IT support teams.
  • Monitor costs/expenses and stock control for budget preparation.
  • Process invoices and store accurate financial records for accounts.
  • Prepare reports and oversee filing and record management.
Requirements

The ideal candidate will possess:

  • Bachelor's degree in Business Administration/Management or equivalent experience.
  • Minimum 5+ years' experience in a Management/Supervisory role.
  • Excellent understanding of current safety legislation and best practice.

The ideal candidate should also possess:

  • Excellent organisational skills and attention to detail.
  • Self-motivated and proactive.
  • Ability to prioritise tasks and work under pressure.
  • Good teamworking skills and the confidence to lead and motivate a team.
  • Ability to manage your workload and supervise others concurrently.
  • Excellent interpersonal and communication skills – keen problem solver and critical thinker.
  • Strong time, task and resource management skills.
  • Strong planning, project management and analytical skills.
  • High proficiency in Microsoft Office applications including Outlook, Excel, Word and use of databases.
  • Experience in booking corporate travel or supervising corporate travel requirements.
  • Strong focus on customer service.
What We Offer

The salary for this role is £40,000 - £55,000 per annum, depending on experience.

This is a permanent office-based role based out of Rockstar's unique game development studio in Dundee.

The ideal candidate will have the opportunity to work in a dynamic and creative environment, collaborating with talented individuals and contributing to the success of our studio.

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