Administrative Coordinator

1 week ago

Belfast, United Kingdom Cumming Group UK & Europe Full time
Job Description

Key Responsibilities:

  • Support the Office Administrator in managing bids and other administrative tasks.
  • Oversee the paper archiving process for the Belfast office, ensuring all documents are properly stored and easily accessible.
  • Coordinate travel bookings for Belfast staff and visitors, ensuring timely and efficient arrangements.
  • Manage office suppliers for the Belfast office, including kitchen, stationery, and other essential items.
  • Organize Belfast social events, fostering a positive and inclusive work environment.
  • Ensure all timesheets are submitted and approved on a weekly basis, maintaining accurate records.
  • Manage and record office facilities, including meter readings and other essential maintenance tasks.
  • Assist with client meetings and in-house staff training, providing exceptional support and guidance.
  • Contribute to maintaining the business reputation by delivering high-quality services and meeting deadlines.
  • Support staff in producing and printing documents as required, ensuring seamless communication and collaboration.
  • Adhere to the Business' quality assurance procedures, upholding the highest standards of excellence.
  • Participate actively in the Business' staff appraisal system, focusing on personal growth and development.
  • Seek opportunities for self-development and the advancement of the Business' interests, aligning with the Investors in People Standard.
  • Be flexible during busy periods, adapting to changing priorities and deadlines.
  • Perform other duties as required, consistent with the role and the Business' objectives.
  • Take reasonable care for your own and other staff Health & Safety, cooperating with the Partners and the Practice Health & Safety Officer.
  • Support the Health and Safety Manager in promoting health and safety and wellbeing initiatives.

Key Attributes:

The ability to:

Communicate effectively with clients, staff, and partners.

Exercise discretion and tact in all interactions.

Meet strict and conflicting deadlines, ensuring timely delivery.

Utilize Microsoft applications: Word, Excel, and PowerPoint to a high standard.

Provide exceptional written, interpersonal, communication, and teamworking skills.

Commit to continually improving processes and procedures.

Deliver accurate and detailed work, adhering to the highest standards.

Qualifications / Skills:

  • Providing effective administrative support.
  • Producing high-quality work to strict deadlines.
  • Planning and prioritizing work, monitoring progress.
  • Interacting with clients and staff at all levels.
  • Collaborating as a member of a team to achieve shared goals.

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