Business Operations Coordinator

2 hours ago

Woodford Green, Greater London, United Kingdom Dove & Hawk Full time

Job Title: Business Administrator

About the Role:

We are seeking a highly organised and proactive Business Administrator to join our team at Dove & Hawk. As a key member of our office support team, you will provide essential administrative assistance to our sales and lettings teams, ensuring the smooth day-to-day operation of our office.

Key Responsibilities:

  • Administrative Support: Provide administrative assistance to the sales and lettings teams, including preparing contracts, arranging appointments, and maintaining accurate records.
  • Receptionist Duties: Meet and greet clients, set up meeting rooms, and provide a welcoming approach.
  • Tenant and Landlord Liaison: Act as a point of contact for tenants and landlords, answering queries, addressing concerns, and providing updates on property status, rent, or maintenance issues.
  • Diary Management: Support the team with diary management, scheduling property viewings, handling documentation, and maintaining up-to-date calendars.
  • Office Operations: Ensure the smooth day-to-day operation of the office, managing keys, updating trackers, and records of supplies.
  • Marketing Support: Manage our social media platforms, including website, TikTok, Instagram, LinkedIn, and write a company newsletter.
  • Office Maintenance: Maintain the professional appearance of the office, managing office supplies, and performing ad-hoc duties.

Requirements:

  • Experience: Minimum of 2 years in a similar position within the property industry.
  • Interpersonal Skills: Excellent interpersonal and communication skills, both written and verbal.
  • Organisation: Strong organisational and time management skills, with the ability to manage multiple tasks.
  • IT Skills: Proficiency in IT systems, including MS Office, with experience in CRM systems an advantage.
  • Teamwork: A proactive attitude and team approach is essential.

Company Benefits:

  • Private Medical Insurance:
  • Birthday Off:
  • Regular Team Social Events: Monthly and seasonal events.
  • Professional Development: Opportunities for professional and personal growth within the company.

Working Hours: Monday to Friday, 8:30am to 5:30pm or 9:00am to 6:00pm, with flexibility available. Salary: £25,000-£30,000 PA DOE.

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