Administration Coordinator

2 days ago

Bristol, Bristol, United Kingdom Alexander Mae (Bristol) Ltd Full time

About Alexander Mae (Bristol) Ltd

Award-winning commercial law firm seeking an Administration Coordinator to join their central Bristol offices. This 12-month fixed term contract offers a unique opportunity to support the team delivering projects for the company and their clients.

Key Responsibilities

  • Support the Senior Operations Manager, Head of Department, and the wider team in delivering projects and tasks.
  • Manage and book hotel and travel arrangements.
  • Undertake invoicing for the team and ensure all supplier invoices are recorded, coded, and approved.
  • Assist in the planning and facilitation of workshops with internal teams and clients.
  • Document process maps and workflows to capture current and future state processes.
  • Gather and analyze requirements from stakeholders through interviews, surveys, and observation.
  • Assist the team with financial management, including client balances, aged debt, and balances on the ledger.
  • Support the leadership team with onboarding new joiners and offboarding leavers.
  • Set up new matters and assist the team with closing completed matters.
  • Support internal communications through the company's intranet, MS Teams sites, and email channels.

Requirements

  • Excellent communication skills (both oral and written).
  • Excellent attention to detail and good organizational skills with the ability to be flexible in managing tasks and workload on a daily basis.
  • Good knowledge of Teams, Word, and Outlook is required.
  • Advanced knowledge of PowerPoint and Excel is preferred.
  • Demonstrate high levels of data accuracy, time management skills, and organizational capability.
  • Ability to interact well with senior stakeholders, fee earners, and support staff at all levels and with external contacts and clients.

Benefits

  • Contributory Pension.
  • Group Life.
  • Private Medical Insurance.
  • 25 days' holiday.
  • A flexible benefits scheme.

Working Hours and Location

  • Monday to Friday, 9am - 5pm.
  • Central Bristol, with some hybrid working available.

Salary

  • £24,000 (12 month FTC).

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