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Administrative Support Officer

1 month ago

Leeds, Leeds, United Kingdom Group Together Limited Full time

We are seeking a highly skilled and organised Administrative Support Officer to join our team at Group Together Limited. In this role, you will be the first point of contact for our company, greeting visitors, managing phone calls, and performing various administrative tasks that facilitate the smooth running of our office.

Key Responsibilities:

  • Greeting and welcoming visitors: You will be the first point of contact for our company, greeting visitors in a courteous and professional manner.
  • Managing phone calls: You will answer and direct incoming phone calls, responding to inquiries and taking messages as necessary.
  • Managing the reception area: You will ensure the reception area is tidy and organised, handling incoming and outgoing mail and packages efficiently.
  • Scheduling appointments: You will schedule appointments and manage calendars for staff as needed.
  • Assisting with administrative tasks: You will assist with data entry, filing, and document preparation, as well as maintain office supplies inventory and place orders when necessary.
  • Supporting other departments: You will support other departments with clerical tasks as needed, upholding confidentiality and handling sensitive information securely.

Qualifications:

  • Proven experience: You will have proven experience as a receptionist or in a related administrative role.
  • Excellent communication skills: You will have excellent verbal and written communication skills, as well as be proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable using office equipment.
  • Strong organisational skills: You will have strong organisational skills and the ability to multitask, maintaining composure and professionalism in a busy environment.