Office Administrator

5 days ago

Leeds, Leeds, United Kingdom Anderson Anderson & Brown LLP Full time

Job Title: Office Administrator

Job Summary:

We are seeking an experienced Office Administrator to join our Operational Support Services team at Anderson Anderson & Brown LLP. The successful candidate will be responsible for providing administrative support to our team, including office management, front of house duties, and client onboarding.

Key Responsibilities:

  • Carry out general office support duties such as printing, photocopying, scanning, and making deliveries around the office.
  • Assist with client onboarding internal set up.
  • Assist with set up of breakfasts, lunches, in-house events, and to be on hand to assist at these events when required.
  • Order relevant stationery and supplies.
  • Deal with contractors/cleaners and ensure all office equipment such as photocopiers/coffee machines are in working order, reporting issues and faults when necessary.
  • Assist with requests received by the wider Operational Support Services team as and when required.
  • Deal with client file archiving and orderly storage and return of client books and records.
  • Provide support with document processing when required.

Front of House Cover:

  • Be the first point of contact for clients and team members where you'll enthusiastically represent AAB providing a warm, courteous, and prompt welcome on arrival for all visitors, ensuring that all expectations are met to a high standard.
  • Answer incoming calls, directing to the appropriate person in a quick, friendly, and efficient manner.
  • Process, scan, and distribute incoming mail and deal with all outgoing mail in line with procedures.
  • Follow the firm's retention policy to ensure that the incoming mail is destroyed in the correct manner.
  • Maintain an accurate visitor log through the Sign-in App and assist visiting team members where applicable.
  • Have a full understanding of the hospitality provision in meeting rooms and to ensure that any catering requests are communicated with the service provider in a timely manner.
  • Order taxis and couriers.
  • Manage the operations and administration of meeting rooms and calendars.
  • First point of contact for all team members with office-related queries.

Requirements:

  • Experience in an office environment is required.
  • Awareness of a professional services organization and front of house duties is advantageous but not essential.
  • A proactive and positive attitude to problem-solving and the ability to work independently as well as part of a team.

What We Offer:

  • Workplace pension
  • Competitive salary
  • Ongoing personalized coaching and mentoring programs to maximize your potential
  • Regular updates from our Health & Wellbeing team and access to all Headspace resources
  • We're energetic people who like nothing more than having a bit of fun; with our Social Club organizing frequent team events and initiatives
  • Volunteering leave through the AAB Charitable Initiative (AABIE)
  • Regular communication from our leadership team regarding AAB activities and initiatives

About Us:

At Anderson Anderson & Brown LLP, we pride ourselves on providing everyone with an inspiring career opportunity. Our culture keeps the layers simple and the relationship personal. We know that our success is down to one thing, our people, and we make sure looking after our people is at the heart of everything we do.

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