Senior Registrations Administrator/Secretariat Support

5 days ago

London, Greater London, United Kingdom TPP Recruitment Full time

Unlock Your Potential: Are you a highly organized and detail-oriented individual looking to take your career to the next level? We are seeking a skilled Senior Registrations Administrator/Secretariat Support to join our team at TPP Recruitment, a leading recruitment agency specializing in engineering and technical placements.

Role Overview:

As a Senior Registrations Administrator/Secretariat Support, you will be responsible for ensuring the smooth operation of Certification Schemes, providing administrative support to various boards, assisting with audits, managing financial and data processes, and supporting the registration team with administrative tasks.

Key Responsibilities:

  • Committee Secretarial Duties: Demonstrate expertise in committee secretarial duties, including detailed minute-taking, agenda preparation, paper distribution, and proficient management of follow-up actions.
  • Financial Management: Showcase your finesse in checking and processing invoices, encompassing advanced skills in cost coding for accurate financial transactions.
  • Reporting and Analysis: Master the art of compiling statistics and reporting, primarily using Excel, coupled with the ability to interpret website-downloaded statistics for informed decision-making.
  • Process Improvement: Thrive as an independent process professional, working autonomously to design and refine processes that enhance operational efficiency.
  • Secretariat Support: Provide comprehensive secretariat support to the Registration Boards.
  • Audit Support: Assist with the audit programme for Approved Certifiers and Approved Bodies, including follow-up actions.
  • Financial and Data Management: Manage financial and data processes for the Registration Schemes.
  • Stakeholder Liaison: Liaise with high-level stakeholders, including the Chair and Board Directors, to facilitate communication on ratifications, audit recommendations, and suspensions.
  • Registration Support: Support the Registrations Manager in reviewing system documentation and the new website.

Requirements:

  • Secretariat Experience: Experience in providing secretariat support to boards, including minute-taking and action tracking.
  • Stakeholder Management: Demonstrated ability to liaise effectively with senior stakeholders, such as Board Chairs and Directors, ensuring clear communication and timely follow-up.
  • Administrative Skills: Strong administrative skills with excellent attention to detail.
  • Financial and Data Management: Ability to manage financial and data-related tasks efficiently.
  • Learning Ability: Willingness to learn about Certification Schemes and Building Control processes.
  • CRM Familiarity: Familiarity with CRM systems.
  • Membership Organisation Experience: A background in working with membership or not-for-profit organisations, showcasing an understanding of the unique dynamics within the sector.
  • Committee Support: Demonstrated proficiency in assisting committees, recording meeting minutes, and coordinating agenda arrangements.

The Ideal Candidate:

  • Organizational Skills: Organized, proactive, and experienced in board support and high-level stakeholder management
  • Non-Profit Experience: Experience in non-profit or similar organisations with an understanding of the internal structure.

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