Part-time Office Administrator

4 days ago


London, Greater London, United Kingdom White Space Recruitment Full time

We are seeking a highly organized and detail-oriented Office Coordinator Specialist to join our client's London-based practice. This is a part-time role, working 3 days a week to support the team in various administrative tasks.

About the Role:

The successful candidate will be responsible for completing general administrative tasks and secretarial duties within the office, as well as performing bookkeeping and other duties as required. They will also be responsible for creating leads and enquiries on HubSpot, answering incoming calls, and maintaining Excel spreadsheets.

Key Responsibilities:
  • To complete general administrative tasks and secretarial duties within the office.
  • To perform bookkeeping, credit control and invoicing when needed (the company does use a finance company).
  • Creating leads and enquiries on HubSpot.
  • Answering any incoming calls.
  • Maintaining Excel spreadsheets.
  • Performing administrative tasks for Party Wall Surveying when needed,
  • Creating draft fee proposals when needed.
  • Dealing with the accountant for HR needs and expenses.
  • Communicating with clients and consultants.
  • Obtaining quotations from engineers, consultants and Build Control Body.
  • Using Asna to manage all administrative work.
  • Doing occasional cold calling and emailing to new businesses to introduce the company.
  • Managing social media and marketing occasionally.

The salary for this role is around £25,000-£30,000 per annum, depending on experience.

Requirements:
  • Prior experience working in an administrative role within the architecture/Construction industry is essential.
  • Previous experience using a CRM, ideally Hubspot.
  • Good Microsoft Office skills including basic Excel.
  • Previous experience using Xero or similar with some experience doing bookkeeping.
  • Comfortable speaking on the phone.


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