Project Administration Coordinator

1 week ago

London, Greater London, United Kingdom Zutec Full time

We are seeking a highly organized and detail-oriented Project Administration Coordinator to support our project team in delivering successful projects. As a key member of our team, you will be responsible for managing project-related administration tasks, coordinating with suppliers and subcontractors, and ensuring the smooth operation of project activities.

The ideal candidate will have strong organizational skills, ability to prioritize effectively, and maintain detailed records. You will also have excellent communication skills, both verbal and written, with the ability to engage with internal teams and external stakeholders.

This is an exciting opportunity to join our dynamic project environment and contribute to the success of our projects. If you are a proactive problem solver, enjoy working in a fast-paced environment, and are looking for a challenging role, we encourage you to apply.

About Zutec:

Zutec is a fast-growing technology company providing cloud-based software for the construction property industry. We offer best-of-breed solutions for document management, quality management, handover management, and asset management. Our user-friendly and secure cloud-based software and mobile solutions save asset owners, contractors, housebuilders, and developers time and money while meeting compliance throughout the building lifecycle.

We are a global company with offices in London & Dublin, and it's an exciting time to join Zutec as we progressively grow our team, providing opportunities for further career development and advancement for high achievers.

Key Responsibilities:

  • Project Administration and Reporting: Collate client information, maintain records, and ensure accurate and up-to-date documentation.
  • Supplier and Subcontractor Coordination: Engage with suppliers and subcontractors, issue escalations, and follow up on resolutions.
  • Quality and Standards Compliance: Follow quality standards, assist in remedies and preventative measures, and ensure all project deliverables meet required benchmarks.
  • Service Level Maintenance: Identify and report actions to maintain or improve levels of service, contributing to continuous project improvement.
  • Meeting Support: Coordinate meetings, prepare agendas, coordinate schedules, and take clear and accurate minutes.

Requirements:

  • Strong Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain detailed records.
  • Proactive Problem Solving: A proactive approach to identifying and escalating issues, ensuring timely resolution.
  • Effective Communication: Strong verbal and written communication skills, with the ability to engage with both internal teams and external stakeholders.
  • Attention to Detail: A meticulous approach to maintaining records, documentation, and client communications.
  • Technological Proficiency: Competency in using Jira, CRM systems, and other project management tools to manage tasks and track project progress.

Qualifications:

  • Educational Background: A degree in business administration, project management, or a related field is preferred.
  • Experience: Previous experience in a project administration or support role, preferably within a construction or technical environment.
  • Technical Skills: Proficiency in Jira, CRM systems, Microsoft Office Suite, and other project management software.

Estimated Salary: £30,000 - £40,000 per annum, depending on experience.

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