Business Administrator

3 weeks ago

Sheffield, Sheffield, United Kingdom PRATAP PARTNERSHIP LTD Full time
Job Title: Administrator

We are seeking an experienced Administrator to join our Sales team at Pratap Partnership Ltd. This is an exciting opportunity to work with a well-established and stable local business with world-class engineering capabilities.

About the Role:

The successful candidate will be responsible for providing administrative support to the Sales team, including managing new enquiries, producing high-quality bid packages, and coordinating meetings and invoicing.

Key Responsibilities:
  • Entering relevant data onto the internal ERP system
  • Establishing and monitoring internal SLA's to support a swift contract approval process internally with each department
  • Ensuring compliance is adhered to at all times
  • Attending and participating in internal and external audits for sales
  • Setting up internal sales authorisation approval meetings for all Bids, attending meetings to support with information and quotations
  • Processing and validating new orders received into the business against original tender documents
  • Coordinating and maintaining a catalogue of contracts, bids, and relevant data
  • Collating and reporting on bid/proposal feedback
  • Acting as a key point of contact for various internal departments to resolve enquiries and approvals relating to bids and contracts
  • Supporting the sales team by booking travel, processing expenses, and raising purchase orders
  • Maintaining spreadsheets for quotations, reporting on these regularly, and using them to generate new quotations
  • Managing and responding to new external contracts
  • Preparing draft quotes for the sales and BD Managers
Requirements:
  • Strong numerical skills - these will be assessed
  • Previous administration experience, ideally within a sales environment
  • Any experience dealing with complex quotations for bespoke orders, bids, tenders, or contract paperwork is advantageous
  • Excellent communication skills - the role involves liaising across and chasing up required facts and figures from stakeholders across the business
  • Confidence to represent the team at internal meetings, and to liaise with senior Directors on a daily basis
  • MS Excel intermediate skills
What We Offer:

As a valued member of our team, you will benefit from:

  • 1 day working from home
  • Early working hours to avoid traffic congestion
  • 33 days holiday
  • Healthcare benefits
  • Pension up to 7%
  • Free on-site car parking

This is an excellent opportunity to join a well-known, well-established, and stable local business with world-class engineering capabilities, and a friendly and focused team. There will be opportunities for continuous learning and development as well as internal progression wherever possible.

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