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Administrative Support Officer
2 months ago
Job Summary
We are seeking a highly skilled and organized Administrative Support Officer to join our team at the Ministry of Housing, Communities and Local Government. As a key member of our support team, you will provide exceptional administrative support to our Senior Leadership Team, ensuring the smooth operation of our business.
Key Responsibilities
- Provide comprehensive administrative support to the Senior Leadership Team, including diary management, email management, and meeting arrangements.
- Maintain electronic office filing systems and ensure that processes and procedures are adhered to.
- Produce action notes or records of meetings as requested by the Senior Leadership Team and communicate outcomes, ensuring that follow-up actions are taken.
- Act independently with an understanding of confidentiality, handling a wide range of internal and external stakeholders.
- Communicate effectively and build good personal relationships through producing high-quality work.
- Work as part of a team to ensure effective delivery of work, including cross-cover support.
Person Specification
- Provide administrative support to the Senior Leadership Team.
- Communicate and engage effectively with a range of people, including internal and external staff and stakeholders.
- Responsible for the organization of meetings and events and production of reports, papers, minutes, and updating action logs as required.
- Support the development of systems and procedures to ensure efficiency, quality, and cost-effectiveness across the business support and administration function.
- Participate in relevant internal working groups, projects, services, and initiatives across the organization, representing the team or region.
- Carry out timely and accurate information analysis and reporting on agreed areas of their working area and present findings in an agreed manner.
- Contribute to effective information management and assist with the dissemination and/or collation of information/returns in a timely manner.
- Responsible for organizing and controlling own workload, ensuring deadlines are observed, and duties performed efficiently, and provide cover as directed by line manager for other members of the team in their absence.
Benefits
- Salary of £26,464
- Contribution towards the Civil Service Defined Benefit Pension scheme
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
