Administrative Assistant to Directorate Managers

4 weeks ago

Stockport, Stockport, United Kingdom Stockport NHS Foundation Trust Full time
About the Role

We are seeking a highly skilled and experienced Administrative Assistant to provide professional and comprehensive support to our Directorate Managers within the Medicine Division.

Key Responsibilities
  • Act as the first point of contact for all communications to the Directorate Managers and deal with all such communications appropriately.
  • Provide an administration and secretarial service to Directorate Managers and members of the Senior Management Team on a day-to-day basis.
  • Assimilate, manage and communicate a wide range of information, some of which will be sensitive and complex.
  • Provide administrative support to committees and senior level meetings, including the provision of papers, information and arrangements.
  • Manage electronic diaries, using own judgement to make necessary adjustments to ensure the Directorate Managers can carry out their duties.
  • Prepare papers received via email prior to the meeting and confirming attendance or registering apologies.
  • Support budget holders in the monitoring of annual call off purchase orders for specialist services.
  • Monitor sickness absence for the Divisional Admin team and record for analysis and reporting via the Trust system.
Person Specification
  • Good General Academic education to GCSE level.
  • RSA III or equivalent - typing.
  • Intermediate knowledge of all Microsoft Packages (Word, Excel, Access, PowerPoint).
  • Excellent Interpersonal and communication Skills.
  • Ability to organise and prioritise own workload.
  • Ability to produce accurate, well presented documents to a high standard with a quick turnaround.
What We Offer
  • Between 27-33 days of annual leave plus bank holidays.
  • NHS pension scheme membership.
  • Salary sacrifice schemes for lease cars, home electronics and more.
  • NHS Staff discounts.
  • Cycle to work scheme.
  • Salary finance - for loans, savings, budget planning and tips on managing debt.
  • Stockport Credit Union- for local financial advice.

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