Administrative Assistant to Directorate Managers
2 hours ago
We are seeking a highly skilled and experienced Administrative Assistant to provide comprehensive support to our Directorate Managers within the Medicine Division. The successful candidate will be responsible for providing administrative and secretarial services, including diary management, correspondence, and document production.
Main Responsibilities- Act as the first point of contact for all communications to the Directorate Managers and deal with all such communications appropriately.
- Assimilate, manage, and communicate a wide range of information, some of which will be sensitive and complex.
- Provide an administration and secretarial service to Directorate Managers and members of the Senior Management Team on a day-to-day basis.
- Liaise with external organisations, deal with a wide range of contacts, and provide administrative support to committees and senior level meetings.
- Manage electronic diaries, resolve conflicting appointments, and arrange urgent meetings.
- Prepare papers, confirm attendance, and register apologies for meetings.
- Anticipate the needs of the Directorate Managers, arrange travel, and find directions or accommodation if necessary.
- Prepare non-stock orders requisitions, source products, and acquire prices from suppliers.
- Support budget holders in monitoring annual call-off purchase orders and raise non-stock order requisitions accordingly.
- Monitor sickness absence for the Divisional Admin team and record for analysis and reporting.
- Good general academic education to GCSE level.
- RSA III or equivalent - typing.
- NHC Business Administration / NVQ Level 3 or equivalent (desirable).
- Knowledge of a full range of administrative and organisational policies and procedures.
- Intermediate knowledge of all Microsoft Packages (Word, Excel, Access, PowerPoint).
- NHS Background or an understanding of the NHS (desirable).
- Understanding of operational pressures relating to the areas supporting.
- Demonstrable experience as a Personal Assistant at a senior level.
- Experience of working as a team member.
- Proven experience of prioritising work and meeting deadlines.
- Experience of taking minutes of meetings.
- Previous NHS Experience.
- Excellent interpersonal and communication skills.
- Ability to organise and prioritise own workload.
- Ability to produce accurate, well-presented documents to a high standard with a quick turnaround.
- Able to work under pressure and to tight deadlines.
- Use of initiative and ability to work unsupervised in a constantly changing environment.
- Understanding of confidentiality issues and the use of discretion.
- Ability to analyse and data check.
We hold a unique position in the Stockport community as the provider of healthcare and are one of its largest employers. We believe that the best organisations are those that reflect the communities they serve and are committed to improving the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application, please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important and take requests for flexible working seriously, considering any request we receive and trying to work with you to explore if your request may fit with the needs of the service.
Benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays.
- NHS pension scheme membership.
- Salary sacrifice schemes for lease cars, home electronics, and more, to make your salary go further.
- NHS Staff discounts.
- Cycle to work scheme.
- Salary finance - for loans, savings, budget planning, and tips on managing debt.
- Stockport Credit Union - for local financial advice.
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