Administrative Support Specialist

7 days ago

Chester, Cheshire, United Kingdom Widener University Full time

Widener University's School of Engineering seeks a highly skilled Administrative Support Specialist to provide exceptional support to the Dean and the School of Engineering. The ideal candidate will be a highly organized, professional, and proactive individual with the ability to handle complex, confidential tasks and advance the strategic vision of the School of Engineering.



Responsibilities:

  • Provide administrative support to the Dean, Associate Dean, and various School of Engineering committees, ensuring seamless organization of meetings, events, and logistics.
  • Manage the Dean's Office calendar, including scheduling school-wide events, overseeing communications, and coordinating promotional efforts.
  • Manage the Dean's calendar, including scheduling meetings, travel, and engagement with faculty and students.
  • Serve as the primary point of contact for calls, emails, visitors, vendors, and correspondence, ensuring the office operates smoothly and efficiently.
  • Compile, edit, and produce high-quality memos, reports, letters, and other documents, coordinating communications with university and external stakeholders.
  • Assist in the processing of contracts, purchase requisitions, invoices, and expense reports.
  • Assist with budget management for the School of Engineering, working closely with the Dean and program directors.


Requirements:

  • A minimum of five years of executive or administrative support experience, preferably in higher education.
  • Exceptional organizational skills with the ability to manage multiple projects under tight deadlines, while maintaining flexibility.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and a strong capacity to learn other university-related software.
  • Outstanding communication skills, with the ability to write and edit professional memoranda, reports, and presentations.
  • Strong attention to detail and a demonstrated ability to handle confidential information with discretion.
  • Knowledge of basic marketing and event promotion skills (preferred).
  • Excellent interpersonal skills, including the ability to handle complex situations, work under pressure, and interact tactfully with faculty, staff, students, and external partners.
  • A proactive, self-motivated mindset with a commitment to supporting the School's mission and enhancing the administrative function of the Dean's Office.


Widener University is committed to fostering an inclusive community in which faculty, staff, and students from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We are an equal opportunity employer and are committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or status as a protected veteran.



Some positions may be eligible for a hybrid or remote work arrangement that may include a partially or fully remote work location, consistent with Widener's Flexible Work policy. U.S. work authorization is required.

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