Senior Document Management Specialist
6 days ago
We are seeking a highly skilled Senior Document Controller to join our team at Murphy. As a key member of our Document Control team, you will be responsible for implementing, developing, and operating our contract documentation and computer records systems.
This is a unique opportunity to make a real impact on our business and take ownership of our document control processes. If you have a passion for document management and a keen eye for detail, we want to hear from you.
Key Responsibilities- Document Quality Control: Manage the quality check process for documents, ensuring accuracy and compliance with our standards.
- Document Distribution: Assist in the creation and maintenance of distribution lists, workflows, and review cycles to ensure timely and efficient document delivery.
- File Management: Ensure accurate and consistent naming conventions for electronic files, preventing errors and disqualifications.
- Document Revision Control: Record and track changes to documents, ensuring that all revisions are properly documented and communicated.
- Project Start-up Packs: Assist in the collation and issue of project start-up packs, ensuring that all necessary documents are included and up-to-date.
- Change Management: Assist in the management of change, ensuring that documents are processed correctly and made available to the commercial team.
- Handover Documentation: Assist in the collation and issue of handover documentation, including O&M manuals, H&S files, as-built records, and completion packs.
- Training and Development: Assist in the development and training of document controllers and assistant document controllers, ensuring that they have the necessary skills and knowledge to perform their roles effectively.
- Aconex Training: Provide Aconex training to all project staff within 5 working days of starting, ensuring that they are proficient in using the system.
- Document Scanning and Archiving: Manage the site scanning of documents and records, ensuring legibility and traceability, and assist with archiving documents, ensuring that they are properly stored and accessible.
- Audits and Reviews: Undertake audits and reviews as required, ensuring that our document control processes are compliant with our standards and best practices.
- Team Performance: Monitor and report on the performance of the DC team, identifying areas for improvement and implementing changes to optimize efficiency.
- Industry Standards: Stay up-to-date with changes to industry standards, such as BS1192 and PAS1192, and ensure that our document control processes are compliant.
- Document Management Systems: Working knowledge of document management systems, including ProjectWise, Hummingbird, BIW, and Aconex.
- Flexibility and Adaptability: Flexible and adaptable, with a can-do attitude and a willingness to learn and take on new challenges.
- Communication Skills: Confident and effective communicator, able to build relationships with diverse stakeholders and communicate complex information in a clear and concise manner.
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