Senior Document Controller

4 days ago

Nuneaton, Warwickshire, United Kingdom Murphy Full time

Job Summary

Murphy is seeking a highly skilled Senior Document Controller to join our team in a key role that requires strong organizational and communication skills. As a Senior Document Controller, you will be responsible for implementing, developing, operating, and collating all contract documentation and computer records.

Key Responsibilities

  • Manage the quality check process for documents, ensuring accuracy and compliance with company standards.
  • Assist in the creation and maintenance of distribution lists, workflows, and review cycles to ensure efficient document management.
  • Verify the accuracy of filenames before submitting electronic files to prevent errors.
  • Record the reason for change when revising documents to maintain a clear audit trail.
  • Collate and issue project/site start-up packs to ensure timely project commencement.
  • Manage change by ensuring documents are processed correctly, made available to the commercial team, and linked to contract documents via CDE where applicable.
  • Collate and issue handover documentation, including O&M manuals, H&S files, as-built records, databooks, completion packs, etc.
  • Develop and train document controllers and assistant document controllers to ensure knowledge transfer and skill development.
  • Provide Aconex training to all project staff within 5 working days of starting.
  • Manage site scanning of documents and records, ensuring legibility and traceability.
  • Assist with archiving of documents, ensuring legibility and traceability, with a focus on electronic archiving unless contract or legislation dictates otherwise.
  • Undertake audits/reviews as required to ensure compliance and identify areas for improvement.
  • Monitor the workload and workflows on a regular basis, reporting results to the Document Control Manager.
  • Stay informed of changes to BS1192 & PAS1192 and other relevant standards to ensure compliance and best practices.

Requirements

  • Working knowledge of Document Management Systems such as ProjectWise, Hummingbird, BIW, and Aconex.
  • Flexible and can-do attitude with a willingness to adapt to changing priorities.
  • Confident in building relationships with diverse stakeholders to ensure effective communication and collaboration.

About Murphy

  • Charity is at the heart of Murphy's values, with a commitment to supporting employees' charitable endeavors.
  • Access to Murphy Wellbeing resources, including online tools, mental health support, and external professional services.
  • Murphy's commitment to diversity and inclusion creates a welcoming and inclusive work environment.

What You'll Get in Return

  • Dedicated investment in your professional development to support your growth and success.
  • Competitive benefits package, including 27 days holiday, discretionary bonus, and contributory pension scheme.
  • Enhanced maternity and paternity pay and a maternity returners bonus.
  • Extra weeks holiday for employees getting married and a wedding bonus.
  • Subsidized canteen facilities in core locations.
  • Other Murphy benefits include retail discounts and cashback, cycle to work scheme, etc.

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