Administrative and Financial Coordinator
5 days ago
We are seeking an experienced and skilled Office Manager and Financial Administrator to join our team at Gregory-Martin International. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day running of our office and key business processes.
Key Responsibilities- Office Management:
- Support our staff, manage our suppliers and office facilities to maintain a professional, efficient, and friendly environment.
- Prepare and oversee collaborative office-based activities, including client engagements and workshops.
- Manage insurance and contract renewals, health and safety, and administration of our Quality Management System.
- Support and coordinate our IT supplier, including maintaining Cyber essentials plus accreditation.
- Bookkeeping and Payroll:
- Manage payroll and pensions, including PAYE and associated government filing.
- Process staff expenses, collate, approve, and pay staff expenses, and process company credit cards.
- Process supplier invoices and general office and staff expenses.
- Ensure compliance with current VAT legislation and quarterly VAT submission.
- Business Administration for HR:
- Induct new employees, setting them up within the company, including IT, insurances, and private medical.
- Maintain employee holiday and records.
- Ensure employee records are current and accurate.
- Deputy Security Controller:
- Manage the day-to-day compliance with our accreditation, including access system management, providing fobs and keys, resolving issues, and monitoring access to controlled rooms or units.
- Maintain the asset register.
- Initiate and renew staff and associate clearances, and provide aftercare, communicating clearances to customer sites.
- Excellent computer literacy, good numeracy skills, and familiarity with Excel spreadsheets, MS Office 365, bookkeeping, and payroll packages.
- Excellent communication and interpersonal skills.
- Professional approach and experience.
- Prior office management and administration, and HR administration experience is welcome.
- Eligibility for UK Defence Security Clearance (SC) is required.
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