Administrative and Financial Coordinator

5 days ago


Winchester, Hampshire, United Kingdom Gregory-Martin International Full time
About the Role

We are seeking an experienced and skilled Office Manager and Financial Administrator to join our team at Gregory-Martin International. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day running of our office and key business processes.

Key Responsibilities
  • Office Management:
    • Support our staff, manage our suppliers and office facilities to maintain a professional, efficient, and friendly environment.
    • Prepare and oversee collaborative office-based activities, including client engagements and workshops.
    • Manage insurance and contract renewals, health and safety, and administration of our Quality Management System.
    • Support and coordinate our IT supplier, including maintaining Cyber essentials plus accreditation.
  • Bookkeeping and Payroll:
    • Manage payroll and pensions, including PAYE and associated government filing.
    • Process staff expenses, collate, approve, and pay staff expenses, and process company credit cards.
    • Process supplier invoices and general office and staff expenses.
    • Ensure compliance with current VAT legislation and quarterly VAT submission.
  • Business Administration for HR:
    • Induct new employees, setting them up within the company, including IT, insurances, and private medical.
    • Maintain employee holiday and records.
    • Ensure employee records are current and accurate.
  • Deputy Security Controller:
    • Manage the day-to-day compliance with our accreditation, including access system management, providing fobs and keys, resolving issues, and monitoring access to controlled rooms or units.
    • Maintain the asset register.
    • Initiate and renew staff and associate clearances, and provide aftercare, communicating clearances to customer sites.
Requirements
  • Excellent computer literacy, good numeracy skills, and familiarity with Excel spreadsheets, MS Office 365, bookkeeping, and payroll packages.
  • Excellent communication and interpersonal skills.
  • Professional approach and experience.
  • Prior office management and administration, and HR administration experience is welcome.
  • Eligibility for UK Defence Security Clearance (SC) is required.


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