Administrative Assistant
1 week ago
New England Design & Construction is a dynamic and growing company in the construction industry. We are currently seeking a skilled Administrative Assistant - Facilities to join our team. This part-time role will involve providing administrative support to our Corporate Real Estate & Services team.
About the CompanyWe are a leading company in the construction industry, known for our commitment to excellence and customer satisfaction. Our team is dedicated to delivering high-quality services and solutions to our clients.
The successful candidate will have a strong background in customer service and administration, with excellent communication and organizational skills. Key responsibilities include contacting building management for troubleshooting, participating in corporate events, and training on the Procurement System.
- Contact with landlord/building management for troubleshooting
- Special projects as needed, in cooperation with line manager
- Participate in planning and coordination of corporate events
- Participate in local meetings, follow up on actions with line manager
- Train and troubleshoot Procurement System to maintain availability of supplies needed
- Courier labels for interoffice mail and scheduled deliveries
- Take on requestor/buyer role in Oracle
- Organization of disposal of confidential documents and recycling
- Creating purchase orders and processing invoices for payment
- Assists with implementing any specific measures in line with a specific situation
- Assisting with office space and occupancy planning and internal moves
To be successful in this role, you will need:
- Proven experience in customer service and administrative skills
- High service orientation, client-focused, and a contributor to excellent customer service
- Able to work well as part of a team and work well on own initiative
- Excellent interpersonal skills, highly motivated, and a self-starter
- Ability to represent PAREXEL to clients in a positive and professional manner
- Demonstrate knowledge in organizational issues and administrative matters
- Ability to organize efficiently, ability to understand complex organizational relationships
- Ability to work creatively in a fast-paced environment
- Excellent communication skills in writing and verbal, computer skills, e.g., good knowledge of Microsoft Windows Office
- Ability to work in full respect to existing SOPs, policies, and procedures
As a minimum, you should hold 5 GCSEs or equivalent. Fluency in English, both written and spoken, is essential.
The estimated salary for this role is £25,000 - £30,000 per annum, depending on experience.
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