Executive Assistant Specialist
4 days ago
**Job Title:** Executive Assistant Specialist
About Our TeamWe are a dynamic team at New England Design & Construction, committed to delivering exceptional results through innovative solutions.
Job ResponsibilitiesThe successful Executive Assistant Specialist will be responsible for providing high-level administrative support to our Vice President, including:
- Maintaining and running general office procedures, such as filing practices, supplies, and equipment management.
- Providing administrative support to the Vice President, including Outlook schedule management, expense reports, and Accounts Payable reports.
- Acting as the first point of contact during the Vice President's absence.
- Coordinating travel and conference arrangements, including registration, hotel bookings, and taxi reservations.
- Managing department CVs, following Parexel's policy and ensuring they are up to date.
- Assisting in the orientation of new Medical Writing Services staff and Administrative personnel.
- Supporting Medical Writers with billable project tasks, including photocopying, faxing, and client communication.
- Coordinating department metrics and productivity measures.
- Managing PMED setup and coordination for Medcom.
- Coordinating Medcom Training in the Parexel Learning Management System.
- Maintaining department documentation, including organizational charts, phone lists, and SharePoint intranet pages.
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