Head of Events Management

4 weeks ago

London, Greater London, United Kingdom Absolutely Recruitment Full time
Deputy Head of Events Job Description

Job Title: Deputy Head of Events

Reports to: Chief Commercial Officer

Salary: £50-£55K per annum, pro rata

Location: Battersea area

Contract: 9-month fixed-term, full-time (maternity cover)

Work Arrangement: 40 hours per week, flexible hours required

Job Overview:

We are seeking a highly experienced and skilled Deputy Head of Events to join our team. As a key member of our Events team, you will be responsible for managing the day-to-day operations of our events venues, overseeing the events budget, and leading the growth strategy for the Events team.

Main Responsibilities:

  • Team Management:
  • Manage the Events Team, including line management of the management team
  • Oversee sufficient staffing levels for all booked events and ensure all staff are correctly inducted
  • Work closely with HR to manage recruitment of new team members
  • Attend HoS meetings on behalf of the Head of Events
  • Identify new revenue opportunities and develop new event business initiatives

Finance and Administration:

  • Oversee and manage the Events budget, achieving targeted income
  • Manage and finalize the monthly financial reconciliation
  • Handle customer complaints and resolve within agreed timeframes
  • Ensure the Events Team keeps the Events diary updated and the budget updated with recorded income and expenses
  • Sign off expense and budget spend with the Events Team
  • Create POs and invoices, liaising with the Finance Team as required
  • Seek quotes for goods and services, raising purchase orders as needed

Venue Management and Booking:

  • Oversee the Events Team, ensuring all application paperwork is complete and compliant with Event Policy
  • Liaise closely with the Events Team and other Enable services to coordinate the wider events/ activity programme

Event Production:

  • Support the Head of Events and Production Teams with event delivery
  • Assist with physical event setup and dismantling, managing contractors and suppliers

Requirements:

  • Experienced leader with ability to manage a successful team
  • Previous experience in complex budget management
  • Experience engaging with senior-level management
  • Proven record of operational excellence, with ability to manage multiple responsibilities
  • Self-driven, results-oriented individual with a positive attitude
  • Good organizational and time management skills
  • Collaborative person, able to work with peers across other functions
  • Intellectually curious about the industry
  • Proficient in office software: Outlook, Excel, Teams

Desirable Requirements:

  • Driver's license
  • Proficiency with Priava or other diary management software
  • Experience with Xero, Sage, or other accounting software

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