Office Administrator

16 hours ago


Weybridge, United Kingdom PIBOB Full time
{"title": "Office Manager", "description": "About PIBOB

PIBOB is a structural and civil engineering consultancy based in Weybridge, Surrey. Our team of passionate engineers provides end-to-end design and construction services, delivering a personal, consistent, and friendly service while handling complex projects efficiently.

Job Description

We are seeking an experienced Office Manager to oversee daily administrative tasks, manage office equipment, provide customer service, and handle office administration responsibilities. The ideal candidate will have a minimum of 5 years of experience in a similar role.

Key Responsibilities
  • Manage daily office operations, including answering phone calls and procedures to ensure organisational effectiveness and efficiency
  • Provide administrative support to executives and team members, including calendar management, correspondences handling, and document preparation
  • Organise the company servers, documentation libraries, and CRM systems
  • Follow up with CRM existing clients to confirm their interest in proceeding
  • Build and maintain relationships with suppliers to keep the office functional and well-equipped
  • Update and maintain office policies and procedures and assist in ISO standards compliance
  • Oversee office budgets, contracts, insurance, and systems
  • Expense management and travel arrangements for team members
  • Support in the production of meeting materials and schedule board meetings and taking minutes
  • Provide support with frameworks and tender processes
  • Obtain, manage, and publish client reviews
  • Organise social events
  • Assistance in marketing activities
  • Utilise Xero for invoicing and debt chasing
  • Organise and arrange training sessions for all employees, maintaining accurate records
What We Offer
  • Competitive salary of £30K+
  • Healthcare
  • Pension Contribution
  • WFH on Fridays
  • 26 Days Holiday
  • Christmas Shutdown
  • and MUCH MORE.

MUST BE UK BASED. UNFORTUNETLY NO SPONSORSHIPS.

", "lang_code": "en"}
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