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Accounts Officer

2 months ago

Weybridge, Surrey, United Kingdom Reed Full time
Job Description

Job Title: Accounts Officer - Financial Administrator

Job Type: Part Time (12 month fixed term contract)

Location: Weybridge

Job Type: Part Time (12 month fixed term contract)

Salary: £37,000 FTE

Job Description:

Key Responsibilities:
  • Financial Administration: Draft and issue fee invoices once they have been approved in accordance with company procedures.
  • Credit Control: Monitor and chase any unpaid invoices, taking responsibility for ensuring client queries are responded to promptly and escalating when required.
  • Banking and Bookkeeping: Ensure any cheques received are banked and update and maintain the company bookkeeping software alongside the appointed company bookkeeper, including the import of all invoices raised.
  • Financial Reporting: Ensure as part of the credit control process that invoices raised in our practice management software match those in our bookkeeping software, and prepare daily reconciliation of payments received.
  • Expense Management: Ensure timesheets are completed and submitted in a timely manner, and ensure supplier and employee expense payments are set up correctly for approval, and ensuring supporting documentation is saved in the appropriate place.
  • Financial Management: Manage the company's financial and company records alongside the Senior Finance Officer and Operations Director, and prepare reports as required by the Directors, including the following:
    • Cashflow Report: Provide a detailed report on the company's cash flow position.
    • Chargeability Report: Provide a report on the company's chargeability position.
    • Business Scorecard: Provide a report on the company's business performance.
    • Recovery Report: Provide a report on the company's recovery position.
    • Billing Spreadsheet: Provide a detailed report on the company's billing position.
    • WIP Reports: Provide a report on the company's work in progress position.
  • Liaison and Support: Liaise with the company's bookkeeper and accountant as and when required, and provide general assistance to the team as required.
  • Additional Responsibilities: Undertake any other duties reasonably requested by the Managing Director, Operations Director or other Senior member of staff from time to time.
Requirements:
  • Proactive: Be proactive in managing the company's financial and administrative tasks.
  • Organisational Ability: Have proven organisational ability to manage multiple tasks and deadlines.
  • Teamwork: Be able to work as a team and provide general assistance to the team as required.
  • Communication Skills: Have good communication skills with experience in using these both internally with other team members and externally with clients.
  • Persistence: Have persistence to ensure that required information or payment is received and required actions are undertaken by others.
  • Technical Skills: Have excellent excel and good general office suite experience required.
Benefits:
  • Holiday Entitlement: 25 days holiday plus bank holidays (pro rata to the part time hours)
  • Pension Scheme: 3% employer 5% employee
  • Cash Back and Employee Assistance Programme: Receive cash back and employee assistance programme
  • Dynamic and Flexible Working Hours: Work dynamic and flexible working hours
  • Hybrid Working: Work from home and have hybrid working available