Senior Administration Officer with PA Duties

3 weeks ago


Lisburn, United Kingdom VANRATH Full time

Job Overview

VANRATH is seeking a highly skilled and experienced Administrative Support Coordinator to join our team on a temporary basis. This role will provide administrative support to the Director of a large public sector body in Lisburn.

About the Role

The successful candidate will be responsible for providing confidential executive, secretarial, and administrative support to the Director. This will include compiling and collating reports, liaising with stakeholders, undertaking research, and managing the Director's diary and email.

Key Responsibilities

  • Compile and collate reports for submission to Committee, meetings, and working groups
  • Liaise with relevant Members' Services staff to ensure timely preparation of reports
  • Undertake research and provide background papers and reports as required
  • Manage the Director's diary and email, including arranging meetings and bookings
  • Receive and redirect mail to appropriate Officers for reporting or progression
  • Deputise for the PA to Director to arrange and attend directorate meetings
  • Prepare meeting packs for the Director and provide all necessary papers
  • Deal with complaints and enquiries referred to the Director
  • Maintain relevant manual and electronic filing and records management systems
  • Operate within the highest standards of personal behaviour and comply with all policies and procedures

Requirements

  • Five GCSE passes at grade A-C, NVQ level 2 or equivalent
  • A minimum of three years' employment experience in Personal Assistant experience to a Chief Executive/Director or Senior Manager
  • Competent in the use of Word, Excel, Lotus Notes/Outlook

Salary Information

The salary for this role is £25,409 per annum, based on a part-time contract of 22.5 hours per week.



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