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Administrative Coordinator

2 months ago

Cambridge, Cambridgeshire, United Kingdom Project People Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Project People. The successful candidate will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities
  • Office Management: Ensure the office is well-organized and efficient, handling daily tasks and requests from staff.
  • Asset Management: Oversee the management of office assets, including allocation, disposal, and maintenance.
  • Storage and Inventory: Maintain an organized and trackable system for office stock and supplies.
  • Procurement and Logistics: Assist with purchasing and receiving goods and services, and process payments in a timely manner.
  • Meeting and Event Support: Provide administrative support for meetings and events, ensuring timely and efficient execution.
  • Travel Arrangements: Coordinate travel arrangements for staff and visitors, including booking transportation and accommodation.
  • Supplier Management: Maintain regular communication with suppliers, reporting issues and managing performance appraisals.
  • Reporting and Administration: Prepare weekly reports and quarterly summaries for the Line Manager.
Person Specification

We are looking for a candidate with the following skills and qualifications:

  • Administrative Skills: Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and able to maintain accurate records.
  • Communication Skills: Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
  • Organizational Skills: Well-organized and structured working style, with the ability to prioritize tasks and manage multiple projects.
  • Language Skills: Fluency in English and Chinese (written and spoken) is highly desirable.
Desirable Qualifications
  • Experience: 2 years or more experience in a similar administrative role.