Team Assistant

4 days ago

London, Greater London, United Kingdom Tiger Recruitment Full time
About the Role

We are seeking a highly organized and detail-oriented Team Assistant to join our small but highly skilled team in the City of London. This role offers a unique opportunity to take on a variety of responsibilities, supporting legal professionals and contributing to the overall operations of the business.

Key Responsibilities
  • Administrative Support:
    • Manage case files using SharePoint, including the organization of large volumes of documents from external data rooms.
    • Create documents using PowerPoint, Word, and Excel; prepare PDF bundles with Nitro PDF; and type dictation for internal memos and correspondence.
    • Maintain accurate contact information within our client relationship management system.
    • Assist the finance team with monthly accounting tasks.
    • Aid in the recruitment process, from organizing interviews to handling new starter administration.
    • Book venues, organize team social activities, and manage internal meeting room reservations.
    • Perform general e-filing and other administrative tasks as needed.
  • Client-Facing Duties:
    • Welcome clients upon arrival, escort them to meeting rooms, and ensure a professional environment.
    • Circulate Teams invites to external clients, considering different time zones to ensure clear communication.
    • Use DocuSign to manage e-signature processes for agreements and documents.
  • Office Management:
    • Coordinate with external service providers to maintain high office standards.
    • Ensure kitchen and meeting rooms are well-stocked and manage food and beverage orders for meetings.
    • Liaise with building security to arrange guest passes.
Requirements
  • 2 years+ Experience working as a Team Assistant in a professional services environment.
  • Proven ability to handle high-pressure situations and work efficiently while maintaining accuracy.
  • Advanced proficiency in Microsoft Office (Word, Excel, Teams, Outlook).
  • Preferred experience with Nitro PDF, Xero, and SharePoint Lists & Forms.
  • Exceptional organizational and time management skills.
  • Proactive and professional approach to work.
  • Strong written communication skills with the ability to tailor content to different audiences.
  • Attention to detail, particularly when managing large volumes of information.
  • Ability to work independently and as part of a team.

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