Logistics Coordinator
3 days ago
Job Overview
To provide high-quality administrative support to the Consultant Geriatricians and their teams, with a focus on audio typing clinic letters and providing an empathetic point of contact for patients, relatives, and carers.
Main Responsibilities
- Provide an efficient secretarial service to the Consultant Geriatricians, Advanced Practitioner staff, and support colleagues during absence.
- Assist the Department PA's with administrative duties, including typing clinic and additional letters to GP's, patients, and other Allied Health Professionals.
- Support the secretarial team and PA in their role, covering during sickness and annual leave.
- Use digital dictation when appropriate, and type letters under the supervision of the consultant secretary.
- Look up, sort, and file patients' results, and use the hospital computer system to access patient details.
- Be responsible for out-going post, meeting afternoon deadlines, and answer secretaries' telephone and take messages when required.
- Scan all new Choose & Book referrals, and action Choose & Book referrals once graded.
Person Specification
- GCSE in English and Maths equivalent
- Vocational qualification level 3 in a relevant field or equivalent experience
- Minute Taking skills
- Technical Skills Competencies
- Computer literate with word processing experience
- Audio typing Knowledge
- Understanding of secretarial procedures
- Understanding of Microsoft Word
- Experience of working as a Medical Secretary
- NHS Admin experience
Other Requirements
- Good verbal and written skills
- Attention to detail
- Flexibility with working pattern
- Team member
- Approachable
- Effective communicator
- Well presented
- Ability to deal with sensitive issues
- Ability to organise own workload
Language Requirement
- Be able to speak English as necessary to undertake the role
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